Healthcare Payroll & AP Coordinator

IEP Corp; Santa Clarita (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Healthcare

Dental

Vision

401k

Paid vacation

Sick leave

Consistent schedule

Job summary

Santa Clarita Post-Acute, a 99-bed facility in Newhall, seeks a Payroll & AP Clerk to manage hours, data entry, payroll submissions, and wage accuracy. You’ll handle timekeeping, unemployment, and provide essential support to the payroll vendor.

Your responsibilities include preparing payroll checks, processing workers' comp, and ensuring confidentiality of personnel files, with opportunities to assist with AP and onboarding tasks.

Qualifications

• Skilled nursing or healthcare related field experience, preferred.
• Effective communication skills to maintain positive relationship with staff, physicians, and consultants
• Current knowledge of local, state and federal guidelines and regulations, a plus
• Strong personal organization and time management ability with attention to detail.
• Proficiency with Microsoft Excel and payroll application systems.
• Strong understanding of payroll accounting and payroll best practices.
• Strong work ethic and team player with excellent communication skills.
• Ability to deal sensitively with confidential material.
• Ability to understand and follow applicable regulations, policies and procedures fully and consistently.
• Must have strong detail orientation and high accuracy level.

Responsibilities

• Compiles hours worked from time sheets and other records
• Input forms, enters data into computer files, and submits to payroll vendor
• Reviews wages computed and corrects errors for payroll accuracy
• Monitors missed punches, missed meal breaks, and interrupted meal periods and reports to Administrator and Managers
• Daily - DHPPD and overtime reports, DHPPD forms
• Distributes paychecks
• Processes workers' compensation claims, assuring claims are promptly reported and paperwork is completed in a timely manner, work with DSD
• Performs other clerical duties as needed, such as filing, creating folders, photocopying, collating, etc
• Performs other duties as assigned by the Administrator
• Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis
• Performs all daily, weekly, and pay period close responsibilities related to payroll processing
• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc. (if applicable)
• Ensures employee personnel files are complete and employee information are kept confidential; Maintains confidentiality of records, contact and information.
• Compile all Accounts Payable (Invoices) for payment submission
• Assist during DSD orientation. Orientation packet and onboarding must be completed before the end of day 2.
• Enroll new staff to time clock
• Perform other duties as assigned or requested to meet the facility’s needs.

Skills

Effective communication

Time management

Attention to detail

Confidentiality

Team player

Strong work ethic

Regulatory knowledge

Interpersonal skills

Tools

Microsoft Excel

Payroll software

Job description

Santa Clarita Post-Acute, a 99-bed facility in Newhall, seeks a Payroll & AP Clerk to manage hours, data entry, payroll submissions, and wage accuracy. You’ll handle timekeeping, unemployment, and provide essential support to the payroll vendor.

Your responsibilities include preparing payroll checks, processing workers' comp, and ensuring confidentiality of personnel files, with opportunities to assist with AP and onboarding tasks.