Payroll Coordinator / Accounts Payable

Californian Outfitters; Pasadena (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

Californian Outfitters in Pasadena, CA seeks a Payroll and Accounts Payable Clerk to compile hours, process payroll and vendor invoices, and maintain confidential employee records.

Applicants should be proficient with Excel and payroll software, possess strong accuracy, and communicate effectively with staff and management. Healthcare experience is preferred for this role.

Qualifications

• Experience in skilled nursing or healthcare setting preferred.
• Knowledge of payroll accounting and best practices.
• Familiarity with local, state and federal guidelines.
• Proficient with Excel and payroll software.
• Strong communication and time-management abilities.

Responsibilities

• Compile hours worked from time sheets and records.
• Enter data into payroll files and submit to payroll vendor.
• Review wages and correct payroll errors for accuracy.
• Monitor missed punches and meal breaks and report issues.
• Prepare payroll checks to ensure timely delivery.
• Process workers’ compensation claims and related forms.
• Close daily, weekly and pay period payroll cycles.
• Handle accounts payable invoices for payment submission.
• Assist with onboarding and benefits enrollment.

Skills

Time management

Communication skills

Confidentiality

Attention to detail

Team player

Tools

Microsoft Excel

Payroll software

Job description

Payroll and A/P

• Compiles hours worked from time sheets and other records


• Input forms, enters data into computer files, and submits to payroll vendor


• Reviews wages computed and corrects errors for payroll accuracy


• Monitors missed punches, missed meal breaks, and interrupted meal periods and reports to Administrator and Managers


• Daily - DHPPD and overtime reports, DHPPD forms


• Distributes paychecks


• Processes workers’ compensation claims, assuring claims are promptly reported and paperwork is completed in a timely manner, work with DSD


• Performs other clerical duties as needed, such as filing, creating folders, photocopying, collating, etc


• Performs other duties as assigned by the Administrator


• Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis


• Performs all daily, weekly, and pay period close responsibilities related to payroll processing


• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc. (if applicable)


• Ensures employee personnel files are completed and employee information are kept confidential; Maintains confidentiality of records, contact and information.


• Compile all Accounts Payable (Invoices) for payment submission


• Assist during DSD orientation. Orientation packet and onboarding must be completed before the end of day 2.


• Enroll new staff to time clock


• Assist with Benefit enrollment


• Perform other duties as assigned or requested to meet the facility’s needs.

Qualifications

• Skilled nursing or healthcare related field experience, preferred.


• Effective communication skills to maintain positive relationship with staff, physicians, and consultants


• Current knowledge of local, state and federal guidelines and regulations, a plus


• Strong personal organization and time management ability with attention to detail.


• Proficiency with Microsoft Excel and payroll application systems.


• Strong understanding of payroll accounting and payroll best practices.


• Strong work ethic and team player with excellent communication skills.


• Ability to deal sensitively with confidential material.


• Ability to understand and follow applicable regulations, policies and procedures fully and consistently.


• Must have strong detail orientation and high accuracy level.