Payroll Coordinator / Accounts Payable

IEP Corp; Pasadena, California (CA, MO); On-site; USD 52,000 - 76,000; Full time

Job summary

IEP Corp in Pasadena, CA is seeking a Payroll and A/P specialist to manage timekeeping, payroll entries, and Accounts Payable tasks. The role requires meticulous data entry, confidentiality, and adherence to regulatory guidelines within a healthcare setting.

The candidate will prepare payroll checks, monitor overtime and differential pay, and support benefits enrollment while coordinating with the payroll vendor and administrators. This on-site position emphasizes accuracy and timely processing.

Qualifications

• Experience in skilled nursing or healthcare related field preferred.
• Effective communication to staff, physicians and consultants.
• Knowledge of local, state and federal guidelines and regulations.
• Strong organization and time management with attention to detail.
• Proficiency with Microsoft Excel and payroll application systems.
• Understanding of payroll accounting and best practices.
• Strong work ethic and team player with excellent communication skills.
• Ability to handle confidential material with discretion.
• Ability to follow applicable regulations, policies and procedures.
• Strong detail orientation and high accuracy.

Responsibilities

• Compiles hours worked from time sheets and records.
• Inputs data, submits to payroll vendor, and processes payroll checks.
• Reviews wages and corrects errors for accuracy.
• Monitors missed punches and meal breaks; reports to administrators and managers.
• Generates daily, DHPPD and overtime reports; handles related forms.
• Distributes paychecks to employees.
• Processes workers’ compensation claims; maintains timely reporting and paperwork.
• Performs clerical duties and other tasks as needed by Administrator.
• Handles payroll close responsibilities and period end processes.
• Manages payroll variables such as shift differentials and status.

Skills

Communication skills

Time management

Attention to detail

Confidentiality

Excel

Payroll systems

Team player

Regulatory knowledge

Tools

Payroll software

Job description

Payroll and A/P

• Compiles hours worked from time sheets and other records


• Input forms, enters data into computer files, and submits to payroll vendor


• Reviews wages computed and corrects errors for payroll accuracy


• Monitors missed punches, missed meal breaks, and interrupted meal periods and reports to Administrator and Managers


• Daily - DHPPD and overtime reports, DHPPD forms


• Distributes paychecks


• Processes workers’ compensation claims, assuring claims are promptly reported and paperwork is completed in a timely manner, work with DSD


• Performs other clerical duties as needed, such as filing, creating folders, photocopying, collating, etc


• Performs other duties as assigned by the Administrator


• Prepare payroll checks in accordance with current pay periods to assure that employee checks are received on a timely basis


• Performs all daily, weekly, and pay period close responsibilities related to payroll processing


• Manages payroll variables such as shift differentials, overtime, on call, employee status, etc. (if applicable)


• Ensures employee personnel files are completed and employee information are kept confidential; Maintains confidentiality of records, contact and information.


• Compile all Accounts Payable (Invoices) for payment submission


• Assist during DSD orientation. Orientation packet and onboarding must be completed before the end of day 2.


• Enroll new staff to time clock


• Assist with Benefit enrollment


• Perform other duties as assigned or requested to meet the facility’s needs.

Qualifications

• Skilled nursing or healthcare related field experience, preferred.


• Effective communication skills to maintain positive relationship with staff, physicians, and consultants


• Current knowledge of local, state and federal guidelines and regulations, a plus


• Strong personal organization and time management ability with attention to detail.


• Proficiency with Microsoft Excel and payroll application systems.


• Strong understanding of payroll accounting and payroll best practices.


• Strong work ethic and team player with excellent communication skills.


• Ability to deal sensitively with confidential material.


• Ability to understand and follow applicable regulations, policies and procedures fully and consistently.


• Must have strong detail orientation and high accuracy level.