Payroll & Accounting Coordinator

Qualdoc; Town of Florida (NY); On-site; USD 41,000 - 50,000; Full time

Job summary

Qualdoc seeks a Payroll & Accounting Coordinator to manage weekly payroll for office and field staff and assist with accounting tasks. The role requires meticulous attention to detail, strong organization, and the ability to handle confidential payroll information accurately and on schedule.

Ideal candidates will have at least 3 years of payroll/accounting experience, an associate degree in accounting, and proficiency with payroll systems.

Qualifications

• Associate's degree in Accounting or related field required, or equivalent combination of education and experience.
• At least 3 years of related accounting and/or payroll experience.
• Strong knowledge of payroll processing, reconciliation, internal controls, and payroll taxes.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle sensitive payroll and employee information professionally.

Responsibilities

• Process weekly payroll for office and field employees.
• Maintain payroll records and ensure accurate processing of salaries, benefits, 401(k) contributions, garnishments, taxes, and other deductions.
• Enter and verify payroll changes, including new hires, terminations, and pay-rate updates.
• Review payroll calculations, balances, and internal controls for accuracy.
• Prepare and file payroll tax requirements on a weekly, quarterly, and year-end basis.
• Prepare and process W-2s and other payroll documents.
• Process weekly employee expense reimbursements.
• Assist HR with employee payroll matters.
• Support audits by gathering requested records and documentation.
• Provide general accounting department support.

Skills

Attention to detail

Time management

Communication skills

Payroll processing

Education

Associate's degree in Accounting

Tools

Payroll software

Job description

Payroll & Accounting Coordinator

Job Type: Contract-to-Hire
Starting Pay: $30.50/hour — higher pay available depending on experience
Schedule: 1st Shift
Lunch: 1 hour

Position Overview

We are looking for an experienced Payroll & Accounting Coordinator to handle weekly payroll and assist with accounting and employee-related administrative tasks. This position requires strong attention to detail, organization, and the ability to manage confidential payroll information accurately and on schedule.

What You'll Handle

• Process weekly payroll for both office and field employees.
• Maintain payroll records and ensure accurate processing of salaries, benefits, 401(k) contributions, garnishments, taxes, and other deductions.
• Enter and verify payroll changes, including new hires, terminations, and employee pay-rate updates.
• Review payroll calculations, balances, and internal controls for accuracy.
• Prepare and file payroll tax requirements on a weekly, quarterly, and year-end basis.
• Prepare and process W-2s and other required payroll documentation.
• Process weekly employee expense reimbursements.
• Assist the Human Resources team with employee-related payroll matters.
• Support internal and external audits by gathering requested records and documentation.
• Provide general assistance to the Accounting Department.
• Download and upload weekly data files related to health and dental insurance.
• Process and maintain company credit card transactions.
• Help maintain payroll systems and identify opportunities to improve accuracy and efficiency.

Qualifications

• Associate's degree in Accounting or a related field required, or an equivalent combination of education and experience.
• At least 3 years of related accounting and/or payroll experience.
• Strong knowledge of payroll processing, reconciliation, internal controls, and payroll taxes.
• Excellent attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to handle sensitive payroll and employee information professionally.

Equal Opportunity Employer

All qualified applicants are encouraged to apply.