Payroll Specialist

Call-On-Doc; Irving (TX); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401(k)

Health insurance

Parental Leave

Paid time off

Job summary

Call-On-Doc in Irving, Texas is seeking a Payroll Specialist to manage end-to-end payroll for hourly and salaried staff, ensuring accuracy and compliance with federal, state, and local regulations.

You will collaborate with HR and Accounting to process timely payroll, handle garnishments and deductions, maintain payroll records, generate reports, and support internal and external audits using ADP, SAP, or Paychex.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred.
• Minimum of 3–5 years of payroll processing experience.
• Proficiency with payroll systems such as ADP, SAP, Paychex, or similar platforms.
• Advanced Microsoft Excel skills.

Responsibilities

• Manage end-to-end payroll cycles for hourly and salaried employees.
• Calculate gross-to-net payroll, including overtime, bonuses, commissions, deductions, and reimbursements.
• Ensure timely and accurate payroll processing in accordance with company schedules.
• Ensure compliance with all federal, state, and local labor laws and payroll tax regulations.
• Process payroll tax withholdings, garnishments, and other required deductions.
• Stay current on changes in payroll legislation and regulatory requirements.
• Maintain accurate employee payroll records and documentation.
• Generate payroll reports for accounting, audits, and management review.
• Verify payroll data for accuracy and completeness before processing.
• Coordinate payroll distribution through direct deposit, live checks, or other payment methods.
• Manage wage garnishments, child support orders, and other payroll-related deductions.
• Respond to employee payroll inquiries in a timely and professional manner.
• Utilize and maintain payroll systems such as ADP, SAP, or similar software platforms.
• Assist with payroll system updates, implementations, and process improvements.
• Ensure data integrity and system security within payroll platforms.
• Audit payroll records and transactions to identify discrepancies or errors.
• Reconcile payroll accounts and resolve variances promptly.
• Support internal and external payroll audits as needed.

Skills

Analytical skills

Organizational skills

Problem-solving

Attention to detail

Communication skills

Customer service

Time management

Education

Bachelor’s degree in Accounting/Finance

Associate’s degree in related field

Tools

ADP

SAP

Paychex

Job description

Position Summary

The Payroll Specialist is responsible for managing and processing the organization's payroll operations accurately and efficiently. This role ensures compliance with all federal, state, and local payroll regulations while maintaining confidentiality and integrity of employee payroll data. The Payroll Specialist will work closely with Human Resources, Accounting, and management to ensure timely payroll processing, reporting, and reconciliation.

Core Responsibilities

Payroll Processing

• Manage end-to-end payroll cycles for hourly and salaried employees.
• Calculate gross-to-net payroll, including overtime, bonuses, commissions, deductions, and reimbursements.
• Ensure timely and accurate payroll processing in accordance with company schedules.

Compliance & Tax Administration

• Ensure compliance with all federal, state, and local labor laws and payroll tax regulations.
• Process payroll tax withholdings, garnishments, and other required deductions.
• Stay current on changes in payroll legislation and regulatory requirements.

Data Management & Reporting

• Maintain accurate employee payroll records and documentation.
• Generate payroll reports for accounting, audits, and management review.
• Verify payroll data for accuracy and completeness before processing.

Payroll Disbursement

• Coordinate payroll distribution through direct deposit, live checks, or other payment methods.
• Manage wage garnishments, child support orders, and other payroll-related deductions.
• Respond to employee payroll inquiries in a timely and professional manner.

System Maintenance

• Utilize and maintain payroll systems such as ADP, SAP, or similar software platforms.
• Assist with payroll system updates, implementations, and process improvements.
• Ensure data integrity and system security within payroll platforms.

Auditing & Reconciliation

• Audit payroll records and transactions to identify discrepancies or errors.
• Reconcile payroll accounts and resolve variances promptly.
• Support internal and external payroll audits as needed.

Qualifications

Required Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Human Resources, or related field preferred.
• Minimum of 3-5 years of payroll processing experience.
• Proficiency with payroll systems such as ADP, SAP, Paychex, or similar platforms.
• Advanced Microsoft Excel skills.

Knowledge, Skills & Abilities

• Strong understanding of payroll laws, tax regulations, and compliance requirements.
• Exceptional attention to detail and accuracy.
• Ability to maintain strict confidentiality with sensitive employee information.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and customer service abilities.
• Ability to manage multiple deadlines in a fast-paced environment.

Preferred Qualifications

• Experience with multi-state payroll processing.
• Familiarity with HRIS systems and accounting software.
• Experience managing payroll for remote or overseas staff.

Benefits

• 401(k)
• Health insurance
• Parental Leave
• Paid time off