Payroll Coordinator

Talentify; Robinson (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Talentify is seeking a Payroll Coordinator to handle payroll operations for roughly 950 hourly employees in a manufacturing setting. The role reports to the Plant Controller and focuses on accurate payroll processing, attendance support, and regulatory compliance.

The ideal candidate is detail-oriented, highly organized, and capable of handling sensitive information in a fast-paced environment. Responsibilities include processing bi-weekly and weekly payroll for various employee groups,

Qualifications

• High School Diploma or GED
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office applications, including: Microsoft Excel, Microsoft Word
• Strong verbal and written communication skills
• Ability to manage multiple tasks and priorities simultaneously
• Strong problem-solving and analytical skills
• Ability to maintain confidentiality with sensitive employee information
• Ability to work effectively in a fast-paced environment

Responsibilities

• Process bi-weekly payroll for hourly employees accurately and on time
• Process weekly payroll for contingent workforce employees
• Review, edit, and verify employee time records and daily time punches within the payroll system
• Process payroll accruals and support payroll-related accounting activities
• Ensure compliance with internal controls and payroll procedures, including SOX requirements
• Process payroll deductions, adjustments, and additional earnings
• Assist with attendance tracking in accordance with company policies
• Respond to employee payroll inquiries and provide on-site payroll support
• Process garnishment orders, remittances, and vendor setup requests
• Serve as a payroll subject matter expert for payroll-related reporting, meetings, and special projects
• Support wage updates and maintain payroll-related spreadsheets and documentation
• Pull payroll reports and provide payroll data analysis as needed
• Maintain payroll records with a high level of confidentiality and accuracy

Skills

Attention to detail

Organizational skills

Communication

Multitasking

Confidentiality

Analytical skills

Education

High School Diploma or GED

Associate degree or equivalent education and/or experience

1-2 years payroll, timekeeping, accounting, or related administrative experience

Tools

Microsoft Excel

Microsoft Word

SAP

Job description

Overview

We are seeking a highly organized and detail-oriented Payroll Coordinator to support payroll operations for approximately 950 hourly employees in a manufacturing environment. Reporting to the Plant Controller, this role is responsible for processing payroll, maintaining payroll controls, supporting attendance tracking, and ensuring compliance with payroll policies and regulatory requirements.
The ideal candidate has strong administrative and organizational skills, excellent attention to detail, and the ability to manage sensitive information in a fast-paced environment.

Responsibilities

• Process bi-weekly payroll for hourly employees accurately and on time
• Process weekly payroll for contingent workforce employees
• Review, edit, and verify employee time records and daily time punches within the payroll system
• Process payroll accruals and support payroll-related accounting activities
• Ensure compliance with internal controls and payroll procedures, including Sarbanes-Oxley (SOX) requirements
• Process payroll deductions, adjustments, and additional earnings
• Assist with attendance tracking in accordance with company policies
• Respond to employee payroll inquiries and provide on-site payroll support
• Process garnishment orders, remittances, and vendor setup requests
• Serve as a payroll subject matter expert for payroll-related reporting, meetings, and special projects
• Support wage updates and maintain payroll-related spreadsheets and documentation
• Pull payroll reports and provide payroll data analysis as needed
• Maintain payroll records with a high level of confidentiality and accuracy

Required Qualifications

• High School Diploma or GED
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office applications, including:
• Microsoft Excel
• Microsoft Word
• Strong verbal and written communication skills
• Ability to manage multiple tasks and priorities simultaneously
• Strong problem-solving and analytical skills
• Ability to maintain confidentiality with sensitive employee information
• Ability to work effectively in a fast-paced environment

Preferred Qualifications

• Associate degree or equivalent education and/or experience
• 1-2 years of payroll, timekeeping, accounting, or related administrative experience
• Experience with automated time and attendance systems
• Understanding of payroll processes and basic accounting principles
• Knowledge of attendance-related programs such as:
• FMLA
• Short-Term Disability (STD)
• Vacation and leave programs
• SAP experience
• Manufacturing or plant-based payroll experience