Payroll & Billing Specialist III

Kinsley Power Systems; Fort Walton Beach, Northern (FL, KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401(k) plan with Company Match

Paid Holidays

Paid Time Off

Parental Leave

Life Insurance

Tuition Reimbursement

Medical and Dependent Care Flexible SP

Job summary

HX5, LLC is seeking a Payroll & Billing Specialist III to support a Union personnel contract. You will compile payroll data, process records, and implement complex financial concepts for planning and control.

Responsibilities include payroll processing, cost accounting, monthly billing, and project financial reporting. Strong Deltek Costpoint and Excel skills are required.

Qualifications

• Six+ years of accounting experience.
• Three+ years of government contracting experience.
• BS in Accounting preferred.
• Experience with CBAs and unions preferred.
• Proficiency in Deltek Costpoint and MS Excel.

Responsibilities

• Process payroll data: hours, taxes, insurance, union dues.
• Prepare input forms, compute wages and deductions, post payroll.
• Review wages for accuracy and correct errors.
• Record changes affecting net wages (exemptions, insurance).
• Prorate expenses to departments for cost accounting.
• Prepare periodic earnings, tax and deduction reports.
• Bill monthly to prime contractor for Cost Plus contracts.
• Produce FMERS, CDRLS, and ETC project reports.
• Analyze financial info and labor hour utilization.
• Verify contract costs for allowability.
• Update Costpoint Projects and Project Workforce.

Skills

Deltek Costpoint

MS Excel

Accounting

Cost accounting

Education

BS in Accounting

Tools

Deltek Time and Expense

Job description

Payroll & Billing Specialist III
Program Finance Specialist III
Corporate Office
Fort Walton Beach, Florida

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

Summary

HX5 is currently seeking a Payroll & Billing Specialist to support a contract with Union personnel. The Payroll & Billing Specialist will compile payroll data to process and maintain payroll records and develop, interpret, and implement complex financial and accounting concepts, or techniques for financial planning and control.

Essential Duties and Responsibilities

This position includes the following. Other duties may be assigned.

• Processes payroll data such as hours worked, taxes, insurance, and union dues from time sheets and other records.

• Prepares computer input forms, processes data into computer files, and computes wages and deductions and posts to payroll records.

• Reviews wages computed and corrects errors to ensure accuracy of payroll.

• Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.

• Prorates expenses to be debited or credited to each department for cost accounting records.

• Prepares and processes periodic reports of earnings, taxes, and deductions.

• Keeps records of leave pay and nontaxable wages.

• Completes monthly billing to the prime contractor for a Cost Plus Firm-fixed Fee contract.

• Completes monthly project financial reporting requirements to include, but not limited to Contract Deliverables (CDRLS), Funds and Man-Hours Expenditure Reports (FMERS), and Estimates-At-Completion (EAC/ETC)

• Analyzes financial information & labor hour utilization to determine present and future financial performance.

• Reviews costs for contract allowability.

• Responsible for adding/updating Costpoint Projects as needed to include updating and monitoring Project Workforce

Supervisory Responsibilities

This position has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations.

Education and/or Experience

• Minimum of six (6) years of accounting experience.

• Three (3) years of government contracting experience required.

• BS Degree in accounting from an accredited university preferred.

• Experience in government contracting is preferred.

• Experience with CBAs and unions preferred.

• Ability to demonstrate discretion, professionalism, and confidentiality a must.

• Ability to maintain a high level of attention to detail required.

Computer Skills

To perform this job successfully, an individual should have knowledge of Deltek software (GCS, Costpoint, Time and Expense) and Microsoft Office products. Proficiency in MS Excel is required.

Position Type/Expected Hours of Work

This is a full-time position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours.

Travel

This position does not require travel.

HX5 offers a competitive salary and benefits package to include:

• Medical/Dental/Vision Insurance

• 401(k) plan with Company Match

• Paid Holidays

• Paid Time Off

• Parental Leave

• Life Insurance

• Tuition Reimbursement

• Medical and Dependent Care Flexible Spending Accounts

• Pet Insurance

HX5, LLC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, age, national origin, ancestry, citizenship, disability, or veteran status.

HX5, LLC is a Drug Free Workplace Employer.

ACCESSIBILITY NOTICE

If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, pleasecall [phone].