Payroll & Billing Specialist II

Kinsley Power Systems; Fort Walton Beach, Northern (FL, KY); Hybrid; USD 52,000 - 75,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

401(k) plan with Company Match

Paid Holidays

Paid Time Off

Parental Leave

Life Insurance

Tuition Reimbursement

Medical and Dependent Care Flexible Sp

Pet Insurance

Job summary

HX5, LLC in Fort Walton Beach, FL is seeking a Payroll & Billing Specialist II to support a union-based contract. The role involves compiling payroll data, processing wages and deductions, and generating periodic financial reports while ensuring contract costs and labor hours are tracked accurately.

The position emphasizes compliance, confidentiality, and detailed analyses, with a full-time schedule and no travel requirements. HX5 offers a robust benefits package and equal opportunity employment.

Qualifications

• Three years of accounting experience.
• BS Degree in accounting from an accredited university preferred.
• Experience in government contracting is preferred.
• Experience with CBAs and unions preferred.
• Ability to demonstrate discretion, professionalism, and confidentiality a must.
• Ability to maintain a high level of attention to detail required.

Responsibilities

• Processes payroll data such as hours worked, taxes, insurance, and union dues from time sheets and other records.
• Prepares computer input forms, processes data into computer files, and computes wages and deductions and posts to payroll records.
• Reviews wages computed and corrects errors to ensure accuracy of payroll.
• Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.
• Prorates expenses to be debited or credited to each department for cost accounting records.
• Prepares and processes periodic reports of earnings, taxes, and deductions.
• Keeps records of leave pay and nontaxable wages.
• Completes monthly billing to the prime contractor for a Cost Plus Firm-fixed Fee contract.
• Completes monthly project financial reporting requirements to include, but not limited to Contract Deliverables (CDRLS), Funds and Man-Hours Expenditure Reports (FMERS), and Estimates-At-Completion (EAC/ETC)
• Analyzes financial information & labor hour utilization to determine present and future financial performance.
• Reviews costs for contract allowability.
• Responsible for adding/updating Costpoint Projects as needed to include updating and monitoring Project Workforce

Skills

Dependability

Problem Solving

Deltek software

MS Excel

Education

BS Degree in Accounting

Tools

GCS

Costpoint

Time and Expense

MS Excel

Job description

Payroll & Billing Specialist II Program Finance Specialist II Corporate Office Fort Walton Beach, Florida

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

Summary

HX5 is currently seeking a Payroll & Billing Specialist to support a contract with Union personnel. The Payroll & Billing Specialist will compile payroll data to process and maintain payroll records and develop, interpret, and implement complex financial and accounting concepts, or techniques for financial planning and control.

Essential Duties and Responsibilities

• Processes payroll data such as hours worked, taxes, insurance, and union dues from time sheets and other records.

• Prepares computer input forms, processes data into computer files, and computes wages and deductions and posts to payroll records.

• Reviews wages computed and corrects errors to ensure accuracy of payroll.

• Records changes affecting net wages such as exemptions, insurance coverage, and loan payments for each employee to update master payroll records.

• Prorates expenses to be debited or credited to each department for cost accounting records.

• Prepares and processes periodic reports of earnings, taxes, and deductions.

• Keeps records of leave pay and nontaxable wages.

• Completes monthly billing to the prime contractor for a Cost Plus Firm-fixed Fee contract.

• Completes monthly project financial reporting requirements to include, but not limited to Contract Deliverables (CDRLS), Funds and Man-Hours Expenditure Reports (FMERS), and Estimates-At-Completion (EAC/ETC)

• Analyzes financial information & labor hour utilization to determine present and future financial performance.

• Reviews costs for contract allowability.

• Responsible for adding/updating Costpoint Projects as needed to include updating and monitoring Project Workforce

Supervisory Responsibilities

This position has no supervisory responsibilities.

Competencies

• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; completes tasks on time or notifies appropriate person with an alternate plan.

• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations.

Education and/or Experience

• Three years of accounting experience.

• BS Degree in accounting from an accredited university preferred.

• Experience in government contracting is preferred.

• Experience with CBAs and unions preferred.

• Ability to demonstrate discretion, professionalism, and confidentiality a must.

• Ability to maintain a high level of attention to detail required.

Computer Skills

To perform this job successfully, an individual should have knowledge of Deltek software (GCS, Costpoint, Time and Expense) and Microsoft Office products. Proficiency in MS Excel is required.

Position Type/Expected Hours of Work

This is a full-time position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours.

Travel

This position does not require travel.

HX5 offers a competitive salary and benefits package to include:

• Medical/Dental/Vision Insurance

• 401(k) plan with Company Match

• Paid Holidays

• Paid Time Off

• Parental Leave

• Life Insurance

• Tuition Reimbursement

• Medical and Dependent Care Flexible Spending Accounts

• Pet Insurance

HX5, LLC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, age, national origin, ancestry, citizenship, disability, or veteran status.

HX5, LLC is a Drug Free Workplace Employer.

ACCESSIBILITY NOTICE

If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, pleasecall [phone].