Human Resources Assistant I

Kinsley Power Systems; Fort Walton Beach (FL); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Paid Holidays

Paid Time Off

Parental Leave

Life Insurance

Tuition Reimbursement

Flexible Spending Accounts

Pet Insurance

Job summary

HX5 is seeking a temporary Human Resources Assistant I at the Corporate Office in Fort Walton Beach, FL to support office personnel and departments. The role includes receptionist duties, call handling, scheduling, onboarding assistance, and maintaining personnel files.

Ideal candidates have a high school diploma and administrative experience, with familiarity in benefits or government contracting being a plus. Proficiency in MS Office and HRIS/ATS is preferred; 40 hours/week, temporary position.

Qualifications

• High school diploma or equivalent with at least one year of administrative experience.
• Ability to demonstrate discretion and maintain confidentiality.
• Familiarity with government contracting is helpful.
• Knowledge of benefits administration is preferred.

Responsibilities

• Answers incoming telephone calls on the first ring and directs to appropriate personnel.
• Takes and delivers messages or transfers calls to voicemail when needed.
• Welcomes on-site visitors and announces them to staff.
• Schedules and updates appointment calendars for Executives and HR.
• Assists HR staff with onboarding and new hire processes.
• Maintains organized electronic personnel files.
• Performs other clerical duties such as filing, photocopying, and collating.
• Processes vendor invoices and travel expenses for corporate management.
• Prepares conference rooms for meetings and events as needed.
• Supports departments with special projects and administrative needs.
• Assists recruiters with posting jobs to state unemployment sites.

Skills

Communication

Continuous Learning

Job Knowledge

Use of Technology

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

HRIS

ATS

Job description

Human Resources Assistant I
Corporate Office
Fort Walton Beach, Florida

HX5 is an award-winning provider of engineering, research and development, and technical services to clients such as NASA and the Department of Defense. Founded in 2004, HX5 is a fast-growing veteran- and woman-owned company with locations nationwide.

Summary

HX5 is seeking a temporary Human Resources Assistant to provide support to office personnel and various departments as needed. Responsibilities will include acting as the receptionist, organizing and prioritizing incoming calls, performing customer service functions, addressing employee requests and questions, assisting staff with scheduling and set up of meetings, and maintaining excellent employee and client relations.

Essential Duties and Responsibilities

This position includes the following duties:

• Answers incoming telephone calls on the first ring, determines the purpose of callers, and forwards calls to appropriate personnel or department
• Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
• Answers questions about the organization and provides callers with address, directions, and other information
• Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
• Schedules, manages and updates appointment calendars for Executive, HR and other departments as needed
• Assists HR staff in new hire processes and on-boarding functions
• Continue to file and maintain organized electronic personnel files
• Performs other clerical duties as needed, such as filing, photocopying, and collating.
• Process vendor invoices as required
• Process travel expenses for corporate management as needed
• Organizes, sets up and prepares conference rooms for group luncheons, guest meetings and corporate functions as needed
• Supports each department with special projects and administrative needs as necessary
• Assists recruiters with posting jobs to state unemployment sites
• Other duties may be assigned

Supervisory Responsibilities

This position has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Communication - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; keeps others adequately informed; demonstrates group presentation skills
• Continuous Learning - Assesses own strengths and weaknesses
• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills
• Use of Technology - Demonstrates required skills

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High school diploma or equivalent and one year of administrative experience helpful.
• Must have the ability to demonstrate discretion, professionalism and maintain confidentiality.
• Familiarity with government contracting is helpful.
• Knowledge of or interest in benefits administration preferred.

Computer Skills

To perform this job successfully, an individual should be proficient in Microsoft Office Word, Excel, Outlook and PowerPoint. Experience using databases such as a Human Resource Information System, Applicant Tracking System or Payroll System helpful.

Certificates, Licenses, Registrations

There are no certifications, licenses, or registrations required for this position.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Position Type/Expected Hours of Work

This is a temporary position requiring 40 hours per week and offers a flexible work schedule Monday through Friday during core business hours.

Travel

This position does not require travel.

HX5 offers a competitive salary and benefits package to include:

• Medical/Dental/Vision Insurance
• 401(k) plan with Company Match
• Paid Holidays
• Paid Time Off
• Parental Leave
• Life Insurance
• Tuition Reimbursement
• Medical and Dependent Care Flexible Spending Accounts
• Pet Insurance

HX5, LLC is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, age, national origin, ancestry, citizenship, disability, or veteran status.

HX5 is a Drug-Free Workplace

Accessibility Notice

If you need a reasonable accommodation for any part of the employment process due to a physical or mental disability, please call [phone].