Payroll & Benefit Specialist

Sacbar; Auburn, Northern (CA, KY); On-site; USD 47,000 - 52,000; Full time

Benefits offered by this job

Health Insurance (employee) & 80% for

PTO 17 days, 11 holidays, 8+ sick days

401(k) with 6% match

Remote work 2 days/week after 6 months

Job summary

Chapa-De invites applications for a Payroll & Benefits Specialist in Auburn, CA. This role handles payroll processing, benefits administration, and related reporting in a hybrid setup with two remote days per week after six months. Compensation is hourly, $34.00–$38.00, with employer-paid health coverage and a retirement match.

Ideal candidates will have 3+ years in payroll and 1+ year in benefits coordination, familiarity with federal/state payroll taxes, and strong Excel skills. CPP is a plus.

Qualifications

• Three years payroll administrator experience or equivalent.
• One year experience in employee benefits coordination or equivalent.
• Demonstrated understanding of Federal and State payroll tax laws, and payroll best practices.
• Proficiency in Excel and Microsoft Office Suite.

Responsibilities

• Calculate, process and audit payroll and benefit transactions in the HRIS system including changes to salaries, benefits, direct deposits, garnishments, deferred compensation, taxes, and other deductions.
• Audit and correct timesheets in the HRIS system. Follow up on missing or incorrect timesheets.
• Serve as the primary contact for employees with payroll and benefits-related questions.
• Ensure accurate and timely processing of new hires, terminations, life change events and changes to pay rates.
• Prepare and report payroll tax deposits.
• Prepare and post payroll journal entries to the general ledger.
• Reconcile monthly insurance invoices to payroll records and the general ledger.
• Prepare off-cycle payroll checks for terminations.
• Present on behalf of the Payroll & Benefits team at New Employee Orientation.

Skills

Payroll processing

Benefits coordination

Payroll tax laws

Excel

UKG Ready/HRIS

Attention to detail

Communication skills

Education

Associate degree in accounting or finance

CPP certification (desirable)

Tools

HRIS (UKG Ready)

Microsoft Office

Job description

At Chapa-De, we believe caring for our employees is just as important as caring for our patients. Join our Auburn team as the Payroll & Benefits Specialist and help us keep that promise every day.

Hourly Pay: $34.00-$38.00

Benefit Highlights:

• Employer-paid Health Insurance (medical, dental and vision): 100% for employee and 80% for dependents.
• 17 days PTO per year, 11 Paid Holidays, 8+ Sick Days (1 hour for every 30 hours worked)
• Retirement Plan with 6% match
• Eligible for remote work 2 days per week after the 6-month introductory period.

Duties:

• Calculate, process and audit payroll and benefit transactions in the HRIS system including changes to salaries, benefits, direct deposits, garnishments, deferred compensation, taxes, and other deductions.
• Audit and correct timesheets in the HRIS system. Follow up on missing or incorrect timesheets.
• Serve as the primary contact for employees with payroll and benefits-related questions.
• Ensure accurate and timely processing of new hires, terminations, life change events and changes to pay rates.
• Prepare and report payroll tax deposits.
• Prepare and post payroll journal entries to the general ledger.
• Reconcile monthly insurance invoices to payroll records and the general ledger. Calculate and enter adjustments as needed.
• Prepare off-cycle payroll checks for terminations.
• Present on behalf of the Payroll & Benefits team at New Employee Orientation. Prepare presentation materials, as needed.

Qualifications:

• Three years payroll administrator experience or equivalent.
• One year experience in employee benefits coordination or equivalent.
• Demonstrated understanding of Federal and State payroll tax laws, and payroll best practices.
• Proficiency in Microsoft Office Suite including strong Excel skills.
• Experience with UKG Ready or similar HRIS and electronic timekeeping systems.
• Must be self-motivated with the ability to perform complex assignments independently.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Able to interact effectively with all levels of management and peers.

Preferred Qualifications:

• Associate’s degree in accounting or finance.
• CPP certification is highly desirable.

About Us: Chapa-De is a non-profit community outpatient health center with a mission to advance the health and well-being of American Indians and low-income individuals living in our communities by providing convenient access to high quality, compassionate care. Clinics located in Auburn, CA and Grass Valley, CA.

Chapa-De recognizes that our strength lies in our people. We are committed to the principles of equal employment and complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of Chapa-De to maintain a work environment free of harassment, discrimination, or retaliation. We are dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment. Chapa-De provides reasonable accommodation to enable qualified individuals with disabilities to perform the essential functions. Please tell us if you require a reasonable accommodation. We comply with California Department of Public Health Requirements. This may include, but not limited to, masking during flu season for employees who decline an annual flu vaccine. Preference in filling vacancies will be given to qualified Indian applicants in accordance with the Indian Preference Act (Title 25, U.S. Code, section 472 & 473)