Executive Assistant

Chapa-De Indian Health; Auburn (CA); On-site; USD 79,000 - 93,000; Full time

Benefits offered by this job

Health insurance (employee)

PTO 17 days + 11 holidays

8+ paid sick days

Retirement plan with 6% match

Job summary

Chapa-De Indian Health is seeking an Executive Assistant to keep leaders organized and informed, acting as a trusted right hand and ensuring smooth daily operations. The role focuses on proactive support, confidentiality, and professional communication.

You will manage calendars, coordinate meetings and travel, and drive strategic projects while maintaining discretion and a people-first approach within a nonprofit healthcare setting in Auburn, CA.

Qualifications

• Bachelor's degree or 5+ years of executive‑level administrative experience.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication; professional correspondence.

Responsibilities

• Manage executive calendars and priorities, coordinating meetings, materials, agendas, and schedule changes.
• Serve as a trusted partner, anticipating needs and facilitating communication with internal teams and external partners.
• Coordinate meetings, events, and travel logistics, including materials, notes, and A/V needs.

Skills

Executive support

Calendar management

MS Office

Communication skills

Discretion

Education

Bachelor's degree

Tools

MS Word

MS Excel

PowerPoint

Outlook

Job description

Job Description

Are you the person who keeps everything-and everyone-moving forward? We're looking for an Executive Assistant who thrives behind the scenes, stays two steps ahead, and brings organization, professionalism, and a people-first approach to everything they do. If you love turning busy days into smooth operations and being the trusted right hand that leaders rely on, we'd love to meet you!

Hourly Pay: $37.95-$44.60

Why You'll Love Working at Chapa-De

Comprehensive Benefits

• Employer-paid health insurance (medical, dental & vision): 100% employee coverage and 80% dependent coverage
• 17 days of PTO, 11 paid holidays, and 8+ paid sick days (1 hour earned for every 30 hours worked)
• Retirement plan with a 6% employer match
• Work alongside a collaborative team dedicated to providing person-centered care to our community.

What You'll Do

• Manage executive calendars and priorities, coordinating meetings, appointments, materials, agendas, and schedule changes to keep leaders prepared and organized.
• Serve as a trusted partner and key point of contact, anticipating needs, managing competing priorities, and facilitating communication with internal teams and external partners.
• Coordinate executive meetings, events, and travel, including logistics, agendas, presentations, meeting materials, notes, A/V needs, and travel arrangements.
• Drive strategic projects and executive initiatives, tracking deliverables, conducting research, compiling data, and ensuring projects move forward on time.
• Prepare high-level communications and materials, including presentations, reports, spreadsheets, correspondence, and other sensitive documents while maintaining the highest level of confidentiality and professionalism.

Required Experience

What You'll Bring

• Bachelor's degree or a minimum of five (5) years of executive-level administrative experience.
• Advanced proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills, including excellent grammar, editing, proofreading, and professional correspondence.
• Demonstrated experience managing complex calendars, travel and logistics, reports, competing priorities, and process improvements.
• Highly organized and detail-oriented, with demonstrated professionalism, discretion, confidentiality, sound judgment, and the ability to remain calm under pressure.

About Us

Chapa-De is a non-profit community outpatient health center with a mission to advance the health and well-being of American Indians and low-income individuals living in our communities by providing convenient access to high quality, compassionate care. Clinics located in Auburn, CA and Grass Valley, CA.

Chapa-De recognizes that our strength lies in our people. We are committed to the principles of equal employment and complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is the intent of Chapa-De to maintain a work environment free of harassment, discrimination, or retaliation. We are dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment. Chapa-De provides reasonable accommodation to enable qualified individuals with disabilities to perform the essential functions. Please tell us if you require a reasonable accommodation. We comply with California Department of Public Health Requirements. This may include, but not limited to, masking during flu season for employees who decline an annual flu vaccine. Preference in filling vacancies will be given to qualified Indian applicants in accordance with the Indian Preference Act (Title 25, U.S. Code, section 472 & 473).

Keyword: executive, executive assistant