Payroll & Benefits Specialist

Chapa-De Indian Health; Auburn (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Chapa-De Indian Health is seeking a Payroll & Benefits Administrator to perform technical, detailed payroll/audit work and administer employee benefit programs. You will handle HRIS payroll transactions, benefit enrollment/changes, timesheet audits, and respond to payroll inquiries.

The role requires multiple years in payroll/benefits, strong Excel, and HRIS experience, with emphasis on accuracy, confidentiality, and regulatory compliance.

Qualifications

• Three years payroll administrator experience or equivalent.
• One year experience in employee benefits coordination or equivalent.
• Demonstrated understanding of Federal and State payroll tax laws, and payroll best practices.
• Proficiency in Microsoft Office Suite including strong Excel skills.
• Experience with UKG Ready or similar HRIS.
• Experience with electronic timekeeping systems.
• Must be self-motivated with the ability to perform complex assignments independently.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills; ability to maintain high level of confidentiality required.
• Able to interact effectively with all levels of management and peers.

Responsibilities

• Calculate, process and audit payroll and benefit transactions in the HRIS system.
• Provide day-to-day administration of employee benefit programs.
• Audit and correct timesheets and attendance records in the HRIS system.
• Serve as the primary contact for employees with payroll and benefits questions.
• Set up and maintain benefit tables in HRIS system.
• Ensure accurate and timely processing of new hires, terminations, life changes and pay rate changes.
• Prepare payroll tax deposits.
• Prepare pay records for posting to the general ledger and reconcile payroll records.
• Reconcile monthly insurance invoices to payroll records and the general ledger.
• Prepare off-cycle payroll checks for terminations.
• Present on behalf of the Payroll & Benefits team at New Employee Orientation.
• Maintain confidential records of hours, wages, deductions, and benefits.
• Research and resolve discrepancies in payroll and timekeeping records.
• Understand and promote the mission, vision, and values of Chapa-De.
• Maintain compliance with all state and federal laws and regulations (HIPAA, etc.).
• Other duties as assigned.

Skills

Excel

HRIS (UKG Ready)

Timekeeping systems

Analytical skills

Communication skills

Confidentiality

Education

Associate's degree in accounting or finance

CPP certification (desirable)

Tools

UKG Ready

Microsoft Office Suite

Job description

This position performs technical and highly detailed work in the preparation, review, finalization and auditing of payroll and the administration of employee benefits.

Duties And Responsibilites

• Calculate, process and audit payroll and benefit transactions in the HRIS system including changes to salaries, benefits, direct deposits, garnishments, deferred compensation, taxes, and other deductions.
• Provide day-to-day administration of employee benefit programs, including enrollment, changes and termination.
• Audit and correct timesheets and attendance records in the HRIS system. Follow up on missing or incorrect timesheets.
• Serve as the primary contact for employees with payroll and benefits-related questions.
• Set up and maintain benefit tables in HRIS system.
• Ensure accurate and timely processing of new hires, terminations, life change events and changes to pay rates.
• Prepare payroll tax deposits.
• Prepare pay records for posting to the general ledger, reconcile payroll records to the general ledger and prepare payroll journal vouchers.
• Reconcile monthly insurance invoices to payroll records and the general ledger. Calculate and enter adjustments as needed.
• Prepare off-cycle payroll checks for terminations.
• Present on behalf of the Payroll & Benefits team at New Employee Orientation. Prepare presentation materials, as needed.
• Maintain accurate and confidential records of employee hours, wages, deductions, and benefits.
• Research and resolve discrepancies in payroll and timekeeping records.
• Understand and promote the mission, vision, and values of Chapa-De both in the workplace and in the community.
• Maintain compliance with all state and federal laws and regulations, as they pertain to position including HIPAA, sexual harassment, Scope of Practice, Accreditation Standards, OSHA etc.
• Other duties as assigned.

Qualifications

• Three years payroll administrator experience or equivalent.
• One year experience in employee benefits coordination or equivalent.
• Demonstrated understanding of Federal and State payroll tax laws, and payroll best practices.
• Proficiency in Microsoft Office Suite including strong Excel skills.
• Experience with UKG Ready or similar HRIS.
• Experience with electronic timekeeping systems.
• Must be self-motivated with the ability to perform complex assignments independently.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills; ability to maintain high level of confidentiality required.
• Able to interact effectively with all levels of management and peers.

Preferred Qualifications

• Associate's degree in accounting or finance.
• CPP certification is highly desirable.
• Three (3) years of progressively responsible experience in performing payroll and benefits duties and functions.

Indian Preference

Preference in filling vacancies will be given to qualified Indian applicants in accordance with the Indian Preference Act (Title 25, U.S Code, section 472 & 473). In other than the above, Chapa-De Indian Health Program, Inc. is an Equal Opportunity Employer.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit, use hands to finger, handle, or feel; and reach with hands and arms. The ability to distinguish letters and symbols as well as the ability to utilize telephones, computer terminals and copiers is required. The employee must occasionally be required to stoop. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.