Payroll Associate I: Precise Multi-State Payroll Support

Traffic Management; Long Beach (CA); On-site; USD 28,000 - 30,000; Full time

Job summary

Traffic Management is hiring a Payroll Assistant I to support accurate and timely processing of weekly payrolls. The role handles data entry, auditing, record maintenance, reporting, and regulatory compliance across federal, state, and local laws.

Responsibilities include auditing timekeeping, maintaining records, handling withholdings, and preparing certified payroll reports for clients and agencies. Strong Excel and confidentiality are essential for success.

Qualifications

• High School Diploma or equivalent required.
• Associate degree in Accounting, Business Administration, Human Resources, or related field preferred.
• 1–2 years of payroll processing, accounting support, or related administrative experience required.
• Experience with certified payroll, prevailing wage, union payroll, or multi-state payroll processing is preferred.
• Experience with payroll and timekeeping systems preferred.

Responsibilities

• Coordinate day-to-day payroll activities to ensure timely and accurate payroll processing.
• Review, audit, balance, and reconcile payroll data prior to payroll submission.
• Maintain accurate employee payroll records and related documentation.
• Review and audit timekeeping and attendance records to ensure compliance with company policies and applicable labor laws.
• Monitor and maintain employee time and attendance data.
• Process wage garnishments, retirement contributions, payroll adjustments, and other withholdings.
• Calculate, record, and reconcile payroll deductions against carrier invoices and benefit statements.
• Track Paid Time Off (PTO) accruals, leave requests, and related payroll adjustments.
• Maintain knowledge of federal, state, and local payroll tax regulations including California.
• Research union agreements and contractual requirements for prevailing wage and public works payroll compliance.
• Support payroll check processing, including balancing, verification, printing, distribution, and record retention.
• Assist with preparation and submission of certified payroll reports for customers, government agencies, and regulatory bodies.
• Generate payroll reports, audits, reconciliations, and analysis as requested by management.
• Assist with payroll inquiries from employees and management in a professional and timely manner.
• Support payroll compliance initiatives and special projects.

Skills

Attention to detail

Deadline management

Analytical thinking

Discretion with information

Excel proficiency

Communication skills

Independent worker

Education

High School Diploma or equivalent

Associate degree in Accounting/Business/Human Resources

1–2 years payroll processing or related experience

Experience with certified payroll or multi-state payroll

Tools

HRIS software

Payroll systems

Job description

Traffic Management is hiring a Payroll Assistant I to support accurate and timely processing of weekly payrolls. The role handles data entry, auditing, record maintenance, reporting, and regulatory compliance across federal, state, and local laws.

Responsibilities include auditing timekeeping, maintaining records, handling withholdings, and preparing certified payroll reports for clients and agencies. Strong Excel and confidentiality are essential for success.