Payroll Assistant

Vish Consulting Services Inc; New York (NY); On-site; USD 41,000 - 56,000; Full time

Job summary

Vish Consulting Services Inc is seeking a detail-oriented Timekeeper to join the onsite Payroll team at our Central Office. This role handles timekeeping, leave tracking, and payroll-related adjustments for a 35-hour work week, Monday through Friday.

You will review timesheets, audit entries for overtime and leave codes, ensure supervisor approvals, and maintain accurate records to support timely payroll processing. Strong confidentiality and Excel skills are essential.

Qualifications

• Requires a high school diploma or GED with 2+ years in payroll/timekeeping.
• Experience with timekeeping, payroll, leave and attendance processes.
• Familiarity with HR/payroll systems is preferred.

Responsibilities

• Review and process employee timesheets for accuracy and policy compliance.
• Monitor daily time entries, missed punches, and scheduling exceptions.
• Audit time entries for overtime, shift differentials, holiday pay and premium pay.
• Ensure time approvals are completed by Supervisors before payroll deadlines.
• Prepare and submit approved time records and adjustments for payroll.
• Investigate and resolve timekeeping discrepancies and errors.
• Track and record leave usage (annual, sick, FMLA, etc.) and verify balances.
• Coordinate with other teams regarding leave of absence and system updates.

Skills

Attention to detail

Analytical skills

Confidentiality

Multitasking

Education

High school diploma or GED

Associate/Bachelor degree in Business/HR/Accounting

Tools

Oracle

PeopleSoft

HRIS

Job description

Timekeeping Role Onsite @ Central Office M-F, 35 hours per week, 7 hours per day, 1 hour unpaid lunch

The Timekeeper is responsible for maintaining accurate employee time and attendance records to support timely and accurate payroll processing. This is an important role on the Payroll team as Timekeepers ensure time reporting complies with organizational policies, labor agreements, and regulatory requirements. A Timekeeper reviews, audits, and processes employee timesheets, resolves discrepancies, and ensures proper documentation for leave balances, overtime, and other pay-related transactions. This position requires strong attention to detail, confidentiality, and the ability to work effectively in a fast-paced environment.

Time and Attendance Administration

• Review and process employee timesheets for accuracy, completeness, and policy compliance.
• Monitor daily time entries, missed punches, and scheduling exceptions.
• Audit time entries for overtime, shift differentials, holiday pay, and premium pay eligibility.
• Ensure time approvals are completed by supervisors prior to payroll deadlines.

Payroll Support

• Prepare and submit approved time records and adjustments for payroll processing.
• Investigate and resolve timekeeping discrepancies and errors.
• Reconcile payroll adjustments related to timekeeping errors or late submissions.
• Maintain documentation supporting payroll transactions.

Leave and Absence Tracking

• Track and record employee leave usage including annual, sick, comp, FMLA, and other approved absences.
• Verify leave balances and ensure appropriate leave codes are applied.
• Coordinate with other teams regarding leave of absence.
• Updating the timekeeping system based on employee status.

Minimum Qualifications

• High school diploma or GED required.
• Associate's or Bachelor degree in Business Administration, Human Resources, Accounting, or related field preferred.
• Minimum 2 years of experience in payroll and timekeeping (i.e. Garnishments, Taxes, Year End activities).
• Analytical skills related to retro calculations of pay and time required.

Preferred Qualifications

• Experience with enterprise HR/payroll systems such as Oracle or PeopleSoft.
• Knowledge of union contracts and public sector payroll practices.
• Experience supporting large employee populations.

Skills and Competencies

• Strong attention to detail and accuracy.
• Knowledge of payroll and timekeeping procedures.
• Excellent organizational and time management skills.
• Strong interpersonal and customer service skills.
• Ability to maintain strict confidentiality.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Ability to manage multiple deadlines in a fast-paced environment.
• Ability to work in multiple systems simultaneously.