Payroll Assistant

IMS People; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

IMS People is seeking a detail-oriented Payroll Assistant to support timely payroll processing for hourly and salaried employees. You will manage timekeeping, adjustments, deductions, garnishments, and leave tracking, while upholding confidentiality.

This role requires 1–2+ years of payroll experience, proficiency in Excel, Word, and Outlook, and familiarity with Oracle, PeopleSoft, QuickBooks or similar systems. Onsite work Monday–Friday with accuracy and teamwork as priorities.

Qualifications

• 1–2+ years of payroll, timekeeping, accounting, or HR experience.
• Strong attention to detail and analytical skills.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Experience with Oracle, PeopleSoft, QuickBooks, Pay Choice, Payroll Associates, or similar systems.
• Experience with payroll audits, adjustments, garnishments, or time calculations preferred.
• Ability to work onsite Monday–Friday and maintain confidentiality.

Responsibilities

• Process payroll data and adjustments for hourly and salaried employees.
• Review timesheets, timekeeping records, overtime, missed punches, and premium pay.
• Assist with wage garnishments, benefits deductions, and leave tracking.
• Conduct payroll and timekeeping audits and resolve discrepancies.
• Maintain accurate employee records and payroll documentation.
• Ensure required approvals are completed before payroll deadlines.
• Maintain confidentiality of employee and payroll information.

Skills

Attention to detail

Timekeeping

Analytical skills

Confidentiality

Organizational skills

Education

Associate’s or Bachelor’s degree in Accounting/Business/HR

High school diploma / GED

Tools

Oracle

PeopleSoft

QuickBooks

Pay Choice

Payroll Associates

Job description

Job Description

Job Description

** Position Overview**

We are seeking a detail-oriented Payroll Assistant to support accurate and timely payroll processing for hourly and salaried employees. The role will handle timekeeping, payroll adjustments, benefits deductions, garnishments, leave tracking, audits, and payroll-related administrative tasks.

** Key Responsibilities **

• Process payroll data and adjustments for hourly and salaried employees.


• Review timesheets, timekeeping records, overtime, missed punches, and premium pay.


• Assist with wage garnishments, benefits deductions, and leave tracking.


• Conduct payroll and timekeeping audits and resolve discrepancies.


• Maintain accurate employee records and payroll documentation.


• Ensure required approvals are completed before payroll deadlines.


• Maintain confidentiality of employee and payroll information.


• Support accounting, payroll, and administrative projects.

** Required Qualifications **

• High school diploma/GED required.


• 1–2+ years of payroll, timekeeping, accounting, or HR experience.


• Strong attention to detail, organization, and analytical skills.


• Knowledge of payroll and timekeeping procedures.


• Proficiency in Microsoft Excel, Word, and Outlook.


• Experience with payroll/HR systems such as Oracle, PeopleSoft, QuickBooks, Pay Choice, Payroll Associates , or similar systems.


• Experience with payroll audits, adjustments, garnishments, or time calculations preferred.


• Ability to work onsite Monday–Friday and maintain strict confidentiality.


• Associate’s or Bachelor’s degree in Accounting, Business, HR, or a related field is a plus.