Payroll Specialist

The Keller Group; Phoenix (AZ); On-site; USD 52,000 - 78,000; Full time

Job summary

The Keller Group in the United States is seeking a Payroll Specialist to support and manage payroll processes, ensuring employees are paid accurately and on time. This role maintains payroll records, monitors timekeeping, and ensures compliance with federal, state, and local regulations.

The ideal candidate is detail-oriented, organized, and able to maintain confidentiality while handling multiple priorities.

Qualifications

• High school diploma or GED required; degree or coursework in accounting, finance, business or related field preferred.
• At least two years of payroll or related accounting/HR experience.
• Knowledge of payroll processing practices and procedures; multi-state payroll knowledge preferred.
• Strong attention to detail and organizational skills.
• Ability to manage deadlines and prioritize multiple tasks.
• Strong communication and problem-solving skills.
• Proficiency with Microsoft Office and payroll or HRIS systems.

Responsibilities

• Manage day-to-day payroll activities with accurate, timely processing.
• Maintain payroll records, files, and supporting documentation.
• Review employee timekeeping records for accuracy and completeness.
• Process payroll adjustments, manual checks, and related transactions.
• Handle payments and deductions for retirement plans, HSAs, garnishments, and other programs.
• Collaborate with HR, Accounting, and other departments to resolve payroll issues.
• Protect confidential employee payroll information.

Skills

Payroll knowledge

Attention to detail

Communication skills

Discretion

Time management

Education

High school diploma or GED

Accounting/Finance/Business coursework

Tools

Microsoft Office

HRIS systems

Job description

The Payroll Specialist supports and manages payroll processes to ensure employees are paid accurately and on time. This position maintains payroll records, monitors timekeeping information, processes payroll-related transactions, and ensures compliance with applicable federal, state, and local regulations. The ideal candidate is detail-oriented, organized, and able to maintain confidentiality while managing multiple priorities.

Essential Functions

• Manage day-to-day payroll activities and ensure payroll transactions are processed accurately and timely.
• Maintain payroll records, files, and supporting documentation.
• Review and monitor employee timekeeping records for accuracy and completeness.
• Maintain accurate employee payroll and profile information.
• Process payroll adjustments, manual checks, and other payroll-related transactions as needed.
• Process payments and deductions related to retirement plans, health savings accounts, garnishments, and other employee programs.
• Organize and maintain payroll-related invoices and documentation.
• Respond to employee questions and requests regarding payroll, deductions, and related matters.
• Assist with the development, maintenance, and communication of payroll policies and procedures.
• Identify opportunities to improve payroll processes, efficiency, and internal controls.
• Maintain compliance with applicable federal, state, and local payroll laws and regulations.
• Protect confidential employee and payroll information.
• Maintain a working knowledge of payroll practices, procedures, and applicable regulations.
• Collaborate with Human Resources, Accounting, and other departments as necessary to resolve payroll-related issues.
• Perform other duties and responsibilities as assigned.

Qualifications

• High school diploma or GED required; degree or coursework in accounting, finance, business, or a related field preferred.
• At least two years of payroll or related accounting/HR experience.
• Knowledge of payroll processing practices and procedures.
• Working knowledge of federal and multi-state payroll regulations preferred.
• Strong attention to detail and organizational skills.
• Ability to manage deadlines and prioritize multiple tasks.
• Strong communication and problem-solving skills.
• Ability to handle sensitive and confidential information with discretion.
• Proficiency with Microsoft Office and payroll or HRIS systems preferred.