Payroll Administrator -Union

Australia-Employment; Illinois; On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401(k) with employer matching

Paid Time Off and holidays

Disability and life insurance

FSA and Tuition Reimbursement

Profit sharing & bonus eligibility

Job summary

Jobot is seeking a Payroll Administrator to oversee full-cycle payroll processing for 350-400 staff across multi-state operations in Willowbrook, IL. This on-site, full-time role requires managing union fringe reporting, wage garnishments, and multi-state tax withholdings.

You will audit DoForms timekeeping, ensure ERP data integration, and act as the payroll liaison for employees while collaborating with office management on reporting tasks.

Qualifications

• 2+ years of full-cycle payroll processing experience (construction or utility industry preferred).
• Demonstrated experience handling complex union fringe benefit reporting and collective bargaining requirements.
• Exposure to ERP systems (Penta ERP is a strong plus) and digital time-capture tools.
• Associate degree in Accounting or related field preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Flexibility to work minimal overtime or holiday weekend hours when required by payroll schedules.

Responsibilities

• Execute accurate full-cycle multi-state payroll processing for roughly 350-400 active personnel.
• Process and manage union benefit reports, contributions, and compliance for various trade agreements (including outside electrical/utility locals).
• Audit electronic mobile timesheets (DoForms) and integrate timekeeping data into the central ERP system.
• Handle multi-state tax withholdings, wage garnishments, tax levies, and statutory compliance tasks.
• Maintain accurate payroll records and serve as the main contact for employee payroll inquiries.
• Collaborate with office management on routine administrative and reporting duties.

Skills

Full-cycle payroll

Union fringe reporting

DoForms timekeeping

Microsoft Excel

Wage garnishments

Education

Associate degree in Accounting

Tools

Penta ERP

DoForms

Job description

Payroll Administrator -Union

$23 - $29 per hour | Willowbrook, IL | On-site | Permanent

A bit about us:

Position: Payroll Administrator

Location: Willowbrook, IL

Pay Rate: $23.00 - $29.00 per hour

Employment Type: Full-Time

Onsite / No Remote

Role Summary:

An established local specialty infrastructure contractor is seeking a Payroll Administrator to oversee daily payroll operations in Willowbrook, IL. This role is responsible for processing full-cycle, in-house payroll for 350-400 employees across multi-state operations. The position involves managing complex union fringe benefit reporting, field timekeeping, tax withholdings, and wage garnishments.

Why join us?

Benefits Package

• Comprehensive Medical, Dental, and Vision coverage
• 401(k) retirement plan with employer matching
• Paid Time Off (PTO) and paid holiday schedule
• Short-Term and Long-Term Disability + Life Insurance
• Flexible Spending Accounts (FSA) and Tuition Reimbursement
• Profit Sharing & Bonus Eligibility

Job Details

Key Responsibilities

• Execute accurate full-cycle multi-state payroll processing for roughly 350-400 active personnel.
• Process and manage union benefit reports, contributions, and compliance for various trade agreements (including outside electrical/utility locals).
• Audit electronic mobile timesheets (DoForms) and integrate timekeeping data into the central ERP system.
• Handle multi-state tax withholdings, wage garnishments, tax levies, and statutory compliance tasks.
• Maintain accurate payroll records and serve as the main contact for employee payroll inquiries.
• Collaborate with office management on routine administrative and reporting duties.

Qualifications & Skills

• 2+ years of full-cycle payroll processing experience (construction or utility industry preferred).
• Demonstrated experience handling complex union fringe benefit reporting and collective bargaining requirements.
• Exposure to ERP systems (Penta ERP is a strong plus) and digital time-capture tools.
• Associate degree in Accounting or related field preferred.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Flexibility to work minimal overtime or holiday weekend hours when required by payroll schedules.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, and local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.