Senior Payroll Administrator

AppleOne Employment Services; New York (NY); On-site; USD 94,558,000 - 100,289,000; Full time

Job summary

AppleOne Employment Services is seeking a Senior Payroll Administrator in New York, NY. You will manage weekly and bi-weekly payroll for union and non-union staff, ensure timely submissions, and handle deductions, benefits, and related payroll tasks.

Collaborate with operations, accounting, HR, and payroll partners, supporting accounts payable and arrears reporting while maintaining accuracy and compliance in a fast-paced environment.

Qualifications

• Experience processing payroll for mid-sized to large orgs using ADP Workforce Now.
• Experience administering union and non-union payroll, deductions, and filings.
• Strong ability to interpret payroll policies and communicate them clearly to stakeholders.

Responsibilities

• Administer weekly and bi-weekly payroll for union and non-union staff.
• Run and reconcile payroll reports in ADP Workforce Now.
• Coordinate with payroll partners to resolve time reporting and related issues.
• Manage payroll deductions, benefits, union dues, and 401(k) contributions.
• Support accounts payable activities including invoice coding and PO review.
• Monitor arrears and prepare client reports; participate in client calls.

Skills

ADP Workforce Now

Workday

Yardi

Excel

Word

NEXUS (payables)

Payroll processing

Time reporting

Union payroll experience

Pension/401(k) deductions

FMLA/FLSA knowledge

Tools

ADP Workforce Now

Workday

Yardi

Excel

Word

NEXUS

Job description

Job Summary

We are seeking a detail-oriented Senior Payroll Administrator for a contract/temporary opportunity in New York, NY. This role supports payroll, accounting, and accounts payable functions for a portfolio of commercial property operations, with a strong focus on accurate payroll processing, compliance, reporting, and employee support. The Senior Payroll Administrator will play a key role in ensuring union and non-union employees are paid accurately and on time while supporting benefits deductions, statutory filings, invoice processing, arrears tracking, and related accounting tasks. This is a great opportunity for an experienced payroll professional who enjoys working in a collaborative environment with operations, accounting, HR, and property management teams. The role offers exposure to a fast-paced, professional setting where accuracy, urgency, communication, and follow-through are highly valued.

Key Responsibilities

• Administer weekly and bi-weekly payroll processing for union and non-union employees, ensuring time entries, overtime, time off, and prepaid vacation are accurate and approved before payroll deadlines.
• Run, review, and reconcile payroll reports in ADP Workforce Now to support timely and accurate payroll submission.
• Coordinate with employees, managers, HR, operations, and payroll partners to resolve time reporting, absence, disability, and return-to-work matters.
• Manage payroll-related deductions, benefits, union dues, pension deductions, 401(k), workers’ compensation, FMLA, FLSA, STD, LTD, and related filings.
• Support accounts payable activities, including invoice coding and processing through the payable system, purchase order review, funding draw assistance, and data entry projects.
• Monitor arrears, prepare arrears reports for clients, support collection efforts, and participate in monthly client calls as needed.

Compensation and Benefits

• Pay rate: $33 to $35 per hour.
• Job type: Contract/Temporary.
• Location: New York, NY.

Required Qualifications and Skills

• Process payroll for a mid-sized to large organization using ADP Workforce Now.
• Administer union and non-union payroll, deductions, benefits, filings, and time reporting processes.
• Support accounts payable processing, invoice coding, purchase order review, and arrears reporting.
• Partner with operations, accounting, HR, managers, employees, and external payroll resources to resolve payroll and reporting issues.
• 6 to 10 years of payroll administration, payroll operations, accounting support, or related finance experience.
• Experience with ADP Workforce Now is required.
• Familiarity with Workday, Yardi, Excel, Word, and payable systems such as NEXUS.
• Strong understanding of payroll processing, time reporting, overtime, paid time off, benefits deductions, union dues, pension deductions, and statutory payroll requirements.
• Experience supporting union payroll, preferably including Local 94 or Local 32BJ employees.
• Knowledge of workers’ compensation, FMLA, FLSA, STD, LTD, 401(k), pension deductions, and related payroll filings.
• Ability to interpret payroll policies and procedures and communicate them clearly to employees and managers.
• Excellent attention to detail, accuracy, speed, follow-through, and organizational skills.
• Strong written and verbal communication skills, including the ability to write clear, professional emails.
• Ability to work with urgency, manage deadlines, troubleshoot issues, and support multiple stakeholders in a fast-paced environment.

Preferred Qualifications

• Prior experience supporting payroll and accounting functions within commercial real estate, property management, asset services, or a multi-property environment.
• Experience participating in client calls, preparing payroll or arrears reports, and supporting client-facing accounting operations.
• Working knowledge of invoice workflows, funding draws, purchase orders, and accounts payable processes.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.