Payroll Specialist

Jobot; Irvine (CA); On-site; USD 40,000 - 45,000; Full time

Job summary

Jobot is seeking a Payroll Specialist in Irvine to own the payroll cycle end to end. The role requires handling multi-state payroll for hourly and salaried staff, ensuring accuracy and confidentiality, and collaborating closely with HR and Finance leadership.

Ideal candidates have 3+ years of payroll processing experience, strong Excel skills, and knowledge of federal/state wage and hour regulations. ADP/Paylocity/UKG experience is preferred, with a path toward senior payroll roles.

Qualifications

• 3+ years of payroll processing experience.
• Multi-state payroll experience.
• Knowledge of federal and state wage and hour regulations.
• Experience with payroll systems such as ADP, Paylocity, or UKG.
• Strong Excel Skills and discretion with confidential information.

Responsibilities

• Process multi-state payroll accurately and on schedule for hourly and salaried employees.
• Review and audit timekeeping data, including overtime, PTO, and shift differentials.
• Administer garnishments, deductions, benefit elections, and 401(k) contributions.
• Reconcile payroll registers and prepare payroll journal entries for the general ledger.
• Maintain compliance with federal, state, and local wage and hour requirements.
• Prepare and reconcile quarterly and annual filings including W-2s.
• Respond to employee payroll questions and resolve discrepancies.
• Support audits, workers compensation reporting, and payroll system improvements.

Skills

Multistate payroll

Wage & hour regulations

Payroll systems (ADP/Paylocity/UKG)

Excel skills

Discretion with confidential data

Education

High school diploma

Associate's or Bachelor's degree a plus

Tools

ADP

Paylocity

UKG

Job description

Job details: This Jobot Job is hosted by: Scott Filbin

Salary: $29 - $33 per hour

A bit about us

We are a well-established company with a strong reputation in our market and steady growth ahead. As our headcount grows, we are adding a Payroll Specialist to own the payroll cycle end to end. This is an opportunity to join a stable organization where accuracy and confidentiality are valued and the role carries real ownership.

Why join us

• Stable, well-established company with consistent growth and no history of layoffs
• Growing headcount and a path toward Payroll Lead or Payroll Manager
• Predictable schedule outside of payroll processing days
• Own the payroll cycle end to end instead of supporting one step of it
• Trusted, high-visibility seat working closely with HR and Finance leadership

Job Details

This role processes payroll on a recurring cycle and maintains compliance across all applicable jurisdictions.

Responsibilities

• Process multi-state payroll accurately and on schedule for both hourly and salaried employees
• Review and audit timekeeping data, including overtime, PTO, and shift differentials
• Administer garnishments, deductions, benefit elections, and 401(k) contributions
• Reconcile payroll registers and prepare payroll journal entries for the general ledger
• Maintain compliance with federal, state, and local wage and hour requirements
• Prepare and reconcile quarterly and annual filings including W-2s
• Respond to employee payroll questions and resolve discrepancies
• Support audits, workers compensation reporting, and payroll system improvements

Qualifications

• Minimum of 3 years of payroll processing experience
• Multi-state payroll experience
• Knowledge of federal and state wage and hour regulations
• Experience with payroll systems such as ADP, Paylocity, or UKG
• Strong Excel skills and proven discretion with confidential information
• High school diploma required, Associate's or Bachelor's degree a plus

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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