Payroll and HR Manager

Jobot; Oakland (CA); Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

Hybrid work schedule

Amazing benefits

Fully paid medical benefits

401k match

Great office culture

Job summary

Jobot, a large engineering firm in Oakland, is seeking a Payroll Specialist/HR Manager to oversee payroll and HR functions in a fast-paced, high-growth environment. The role emphasizes compliance, system optimization, and strategic HR initiatives.

The ideal candidate will have a bachelor’s degree, 5+ years of managerial payroll/HR experience (preferably in construction), and strong leadership and communication skills. A hybrid work schedule and comprehensive benefits are offered.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Minimum of 5 years of experience in a managerial role in payroll and HR, preferably within the construction industry.
• Proven experience with timesheet management and implementation of payroll systems.
• Strong knowledge of federal and state regulations related to salaries, wages, taxes, benefits, and other payroll-related matters.
• Excellent analytical and problem-solving abilities.
• Outstanding communication and interpersonal skills.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with payroll software.
• Strong leadership and team management skills, with the ability to inspire and motivate a team.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.

Responsibilities

• Manage and oversee the entire payroll function of the organization, ensuring accurate and timely processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions.
• Manage and resolve issues relating to payroll production.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitate audits by providing records and documentation to auditors.
• Identify and recommend updates to payroll processing software, systems, and procedures.
• Perform various administrative tasks such as maintaining employee records, timesheet tracking, and managing HR-related inquiries or requests.
• Develop, implement, and manage the HR department's budget.
• Develop and implement HR strategies and initiatives aligned with the overall business strategy.
• Bridge management and employee relations by addressing demands, grievances, or other issues.
• Support current and future business needs through the development, engagement, motivation, and preservation of human capital.
• Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization.
• Nurture a positive working environment.

Skills

Payroll management

HR management

Regulatory compliance

Timesheet management

Payroll software

Leadership

Analytical thinking

Communication skills

Microsoft Office

Organization & detail

Education

Bachelor's degree in HR or Business Administration

Tools

Microsoft Office

Payroll software

Job description

Payroll Specialist for Large Engineering Firm - HYBRID, looking for Union/Certified skillset

Salary: $120,000 - $150,000 per year

Large Union Engineering Firm located in downtown Oakland.

Why join us?

• Amazing Benefits
• Hybrid Work Schedule
• Great office culture
• Fully Paid Medical Benefits
• 401k Match

Job Details

We are seeking an experienced and dynamic individual to fill the role of a Payroll and HR Manager in our rapidly growing engineering and construction company. The ideal candidate will be responsible for managing all aspects related to payroll and human resources, ensuring all processes are carried out efficiently and in compliance with all legal requirements. This is an exciting opportunity for an individual who is looking to make a significant impact in a fast-paced, high-growth environment.

Responsibilities

• Manage and oversee the entire payroll function of the organization, ensuring accurate and timely processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Implement, maintain, and review payroll processing systems to ensure timely and accurate processing of payroll transactions.
• Manage and resolve issues relating to payroll production.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitate audits by providing records and documentation to auditors.
• Identify and recommend updates to payroll processing software, systems, and procedures.
• Perform various administrative tasks such as maintaining employee records, timesheet tracking, and managing HR-related inquiries or requests.
• Develop, implement, and manage the HR department's budget.
• Develop and implement HR strategies and initiatives aligned with the overall business strategy.
• Bridge management and employee relations by addressing demands, grievances, or other issues.
• Support current and future business needs through the development, engagement, motivation, and preservation of human capital.
• Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization.
• Nurture a positive working environment.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Minimum of 5 years of experience in a managerial role in payroll and HR, preferably within the construction industry.
• Proven experience with timesheet management and implementation of payroll systems.
• Strong knowledge of federal and state regulations related to salaries, wages, taxes, benefits, and other payroll-related matters.
• Excellent analytical and problem-solving abilities.
• Outstanding communication and interpersonal skills.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with payroll software.
• Strong leadership and team management skills, with the ability to inspire and motivate a team.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to act with integrity, professionalism, and confidentiality.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.