Payroll Administrator - Nonprofit ERP Expert

Habitat for Humanity SKKC; Renton (WA); On-site; USD 43,000 - 58,000; Full time

Benefits offered by this job

401(k) with employer matching

Medical, dental, vision insurance

Professional development opportunities

Vacation and sick leave

Job summary

Habitat for Humanity Seattle-King & Kittitas Counties is seeking a Payroll Administrator to join our Finance team in Renton. You will own bi-weekly payroll, ensure accuracy, and stay compliant with federal, state, and local requirements while coordinating with Paycom and NetSuite.

The role supports HR on compensation changes and benefits and requires a 4-year degree with 5+ years of payroll experience. You will be the subject-matter expert for payroll practices and will help maintain internal

Qualifications

• Bachelor’s degree in accounting, business administration, or business management, or equivalent experience.
• Proven experience with payroll processing, recording, reconciliation and reporting (≥5 years).
• Strong familiarity with NetSuite or a comparable ERP system.
• Excellent organizational skills with ability to manage a high-volume workload.
• Advanced Microsoft Excel skills.
• Willingness to use AI tools to improve efficiency.
• Excellent verbal and written communication skills.
• Ability to maintain strict confidentiality.

Responsibilities

• Own and manage the organization’s bi-weekly payroll, ensuring accuracy and timeliness.
• Serve as SME and escalation point for payroll practices, systems, policies, and requirements.
• Monitor payroll-related regulatory changes and implement changes as needed.
• Develop and improve payroll policies, procedures, and internal controls.
• Own Paycom payroll module configuration, testing, and implementation of features.
• Manage payroll-related vendor relationships and coordinate with providers.
• Review data, reconciliations, and reports; investigate variances and fix issues.
• Ensure timely year-end payroll processes, including W-2s and reporting.
• Collaborate with HR on compensation changes, deductions, leaves, onboarding, and changes.
• Provide guidance/training to employees and managers on payroll and timekeeping policies.
• Reconcile NetSuite ERP payroll activity and labor allocations across projects/ grants.
• Administer payroll-related benefits (401k, HSA, deductions).
• Prepare timekeeping and labor cost information for monthly grant draws.
• Record general journal entries for month-end close and audits.

Skills

Payroll processing

Excel

Communication

Time management

Payroll laws

AI tooling

Education

Bachelor’s degree

Tools

NetSuite

Paycom

Job description

Habitat for Humanity Seattle-King & Kittitas Counties is seeking a Payroll Administrator to join our Finance team in Renton. You will own bi-weekly payroll, ensure accuracy, and stay compliant with federal, state, and local requirements while coordinating with Paycom and NetSuite.

The role supports HR on compensation changes and benefits and requires a 4-year degree with 5+ years of payroll experience. You will be the subject-matter expert for payroll practices and will help maintain internal