Payroll Administrator

Habitat for Humanity SKKC; Renton (WA); On-site; USD 43,000 - 58,000; Full time

Benefits offered by this job

401(k) with employer matching

Medical, dental, vision insurance

Professional development opportunities

Vacation and sick leave

Job summary

Habitat for Humanity Seattle-King & Kittitas Counties is seeking a Payroll Administrator to join our Finance team in Renton. You will own bi-weekly payroll, ensure accuracy, and stay compliant with federal, state, and local requirements while coordinating with Paycom and NetSuite.

The role supports HR on compensation changes and benefits and requires a 4-year degree with 5+ years of payroll experience. You will be the subject-matter expert for payroll practices and will help maintain internal

Qualifications

• Bachelor’s degree in accounting, business administration, or business management, or equivalent experience.
• Proven experience with payroll processing, recording, reconciliation and reporting (≥5 years).
• Strong familiarity with NetSuite or a comparable ERP system.
• Excellent organizational skills with ability to manage a high-volume workload.
• Advanced Microsoft Excel skills.
• Willingness to use AI tools to improve efficiency.
• Excellent verbal and written communication skills.
• Ability to maintain strict confidentiality.

Responsibilities

• Own and manage the organization’s bi-weekly payroll, ensuring accuracy and timeliness.
• Serve as SME and escalation point for payroll practices, systems, policies, and requirements.
• Monitor payroll-related regulatory changes and implement changes as needed.
• Develop and improve payroll policies, procedures, and internal controls.
• Own Paycom payroll module configuration, testing, and implementation of features.
• Manage payroll-related vendor relationships and coordinate with providers.
• Review data, reconciliations, and reports; investigate variances and fix issues.
• Ensure timely year-end payroll processes, including W-2s and reporting.
• Collaborate with HR on compensation changes, deductions, leaves, onboarding, and changes.
• Provide guidance/training to employees and managers on payroll and timekeeping policies.
• Reconcile NetSuite ERP payroll activity and labor allocations across projects/ grants.
• Administer payroll-related benefits (401k, HSA, deductions).
• Prepare timekeeping and labor cost information for monthly grant draws.
• Record general journal entries for month-end close and audits.

Skills

Payroll processing

Excel

Communication

Time management

Payroll laws

AI tooling

Education

Bachelor’s degree

Tools

NetSuite

Paycom

Job description

Job Details

Job Location: Renton Office - Renton, WA 98057

Position Type: Full Time

Education Level: 4 Year Degree

Salary Range: $30.67 - $42.17 Hourly

Travel Percentage: Negligible

Job Shift: Monday - Friday

Job Category: Accounting

Are you passionate about ensuring payroll accuracy, maintaining financial integrity, and making a meaningful impact in your community?

About Habitat for Humanity of Seattle-King & Kittitas Counties

At Habitat for Humanity of Seattle-King & Kittitas Counties, one of the largest Habitat affiliates in the country, we’re looking for dynamic, solutions-oriented professionals who thrive in fast-paced environments, embrace challenges, and are dedicated to generating a lasting impact on affordable homeownership in the Puget Sound. Since 1986, we’ve created 1,000 housing solutions for more than 2,600 people and successfully advocated for fair housing policies at the city, county, and state levels. As we set our sights on doubling our impact and serving an additional 2,000 people by 2030, we need the right team members to help us get there.

Job Summary

Join us as a Payroll Administrator, where you will support the finance department by ensuring accurate and consistent financial records in alignment with nonprofit accounting standards.

Your Impact

• Own and manage the organization’s bi-weekly payroll, ensuring accuracy, timeliness, compliance, and resolution of discrepancies
• Serve as the organization’s subject-matter expert and primary escalation point for payroll practices, systems, policies, and applicable federal, state, and local requirements
• Monitor changes in payroll, wage-and-hour, tax, and related regulatory requirements and recommend necessary policy, process, or system changes
• Develop, maintain, and continuously improve payroll policies, procedures, workflows, and internal controls
• Serve as the primary functional owner of Paycom’s payroll module, including configuration, testing, troubleshooting, and implementation of new features and integrations
• Manage payroll-related vendor relationships and coordinate with Paycom, benefit administrators, retirement plan providers, and other partners
• Review payroll data, reconciliations, and reports; investigate variances and recurring issues; and implement corrective actions as needed
• Ensure accurate and timely completion of year-end payroll processes, including W-2 preparation, reconciliations, and required reporting
• Partner with Human Resources to process compensation changes, employee deductions, benefits, leave-related payroll matters, onboarding, and other personnel changes affecting payroll
• Provide guidance and training to employees and managers regarding payroll, timekeeping requirements, and related policies
• Oversee the accurate recording and reconciliation of payroll activity within NetSuite ERP, including general ledger activity and labor allocations across projects, entities, and grant programs
• Administer payroll-related benefit activity, including 401(k) enrollment and contributions, HSA contributions, reimbursements, deductions, and other payroll adjustments
• Prepare and provide timekeeping and labor cost information in support of monthly grant draws
• Prepare and record general journal entries supporting month-end close, financial reporting, and audits, and support internal and external payroll-related audit requests
• Reconcile cash receipts within NetSuite ERP and oversee the accurate deposit and recording of physical checks, miscellaneous cash transactions, and transfers

Qualifications

• Bachelor’s degree in accounting, business administration, or business management, or equivalent experience
• At least 5 years of experience processing, recording, reconciling, and reporting payroll
• Strong familiarity with NetSuite or a comparable ERP system
• Proven organizational skills and a demonstrated ability to manage a high-volume workload, managing competing priorities and tight deadlines efficiently and effectively
• Advanced knowledge of Microsoft Excel
• Familiarity with and willingness to utilize AI tools such as Claude, Copilot, ChatGPT, etc. to improve efficiency
• Excellent verbal and written communication skills
• Ability to maintain strict confidentiality

Our Mission

We build strength, stability, and self-reliance through shelter.

Our Vision

A world where everyone has a decent place to live.

Core Values

Lead with service. Respect all people. Build community. Deliver results.

Benefits

Our people are our greatest asset and a vital part of achieving our mission.

We offer generous benefits, including:

• medical, dental, and vision insurance
• vacation and sick leave
• short and long-term disability coverage
• 401(k) with employer matching
• opportunities for professional development