Payroll Administrator & HRIS Lead — Nonprofit Finance

Samaritan House; San Mateo (CA); On-site; USD 54,000 - 73,000; Full time

Job summary

Samaritan House in San Mateo, CA is seeking a Payroll Administrator to ensure accurate and timely payroll processing, payroll accounting, and benefits deductions. Under the supervision of the Controller, you will manage timekeeping systems, labor allocations, and payroll-related reporting.

The role requires 3–5 years in payroll administration, experience with Paylocity preferred, and knowledge of California payroll regulations.

Qualifications

• 3–5 years of payroll administration experience.
• Experience processing multi‑department payrolls and maintaining employee payroll records.
• Experience with Paylocity or similar payroll and HRIS systems preferred.
• Experience with nonprofit organizations and grant-funded payroll allocations preferred.

Responsibilities

• Process bi-weekly payroll accurately and timely through the agency's payroll system.
• Ensure payroll is processed in compliance with agency policies regarding timekeeping and leave administration.
• Review timesheets, pay adjustments, and payroll entries for accuracy.
• Process payroll-related employee changes including hires, terminations, and salary adjustments.
• Maintain payroll schedules and meet payroll deadlines.
• Assist with payroll system administration and vendor communications.

Skills

Payroll laws

CA payroll regs

Excel skills

HRIS systems

Analytical skills

Education

Associate's Degree in Accounting or related field

CPP or FPC preferred

Tools

Paylocity

HRIS systems

Job description

Samaritan House in San Mateo, CA is seeking a Payroll Administrator to ensure accurate and timely payroll processing, payroll accounting, and benefits deductions. Under the supervision of the Controller, you will manage timekeeping systems, labor allocations, and payroll-related reporting.

The role requires 3–5 years in payroll administration, experience with Paylocity preferred, and knowledge of California payroll regulations.