Payroll Administrator - Non-Profit

Beacon Hill Staffing Group; Los Angeles (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Leave programs

Job summary

Beacon Hill Staffing Group in Los Angeles, CA is seeking a Payroll Administrator to own the end-to-end bi-weekly payroll, maintain accurate records, and support audits and reporting in partnership with Finance and HR.

You will review timecards, earnings, deductions and adjustments, process off-cycle payrolls, and ensure compliance with wage laws. On-site, five days per week, this temporary-to-full-time role requires payroll experience and strong data integrity.

Qualifications

• Prior payroll experience
• Ability to work in office five days per week, in Los Angeles, CA

Responsibilities

• Independently manage bi-weekly payroll from start to finish.
• Review and audit payroll data: timecards, earnings, deductions, accruals, adjustments.
• Process off-cycle payrolls, retroactive payments, adjustments and final paychecks.
• Maintain payroll records per regulatory and organizational requirements.
• Support payroll compliance with federal, state and local laws and reporting.

Skills

Payroll administration

Timekeeping

HRIS management

Audits & reporting

Payroll compliance

Job description

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. The Payroll Administrator is responsible for the end-to-end administration of bi-weekly payroll and serves as the primary resource for payroll administration, timekeeping, HRIS management, and payroll compliance. This role partners closely with Finance and Human Resources to maintain accurate payroll data, support audits and reporting, improve payroll processes, and provide guidance to employees and supervisors.

Payroll Administration

• Independently manage the bi-weekly payroll process from start to finish, ensuring accurate and timely processing.
• Review and audit payroll data, including timecards, earnings, deductions, accruals, and adjustments, and resolve discrepancies before payroll is transmitted.
• Process off-cycle payrolls, retroactive payments, adjustments, and final paychecks as needed.
• Maintain complete and accurate payroll records in accordance with applicable regulatory and organizational requirements.

Payroll Compliance & Systems

• Support compliance with federal, California, and local payroll laws and regulations, including applicable wage and hour, payroll tax, leave, and employment requirements.
• Coordinate annual payroll tax reporting, including W-2 preparation and distribution.
• Maintain accurate employee timekeeping records and payroll-related system data.
• Configure and maintain earnings codes, deductions, accruals, organizational structures, and other payroll system settings.
• Identify opportunities to streamline payroll workflows through automation and system enhancements.
• Troubleshoot payroll and timekeeping issues in partnership with Human Resources and Finance.

Reporting, Reconciliation & Audit Support

• Prepare payroll reconciliations and management reports.
• Produce reports related to labor, overtime, leave balances, workers' compensation, and payroll expenses.
• Analyze payroll trends and investigate discrepancies.
• Support Finance with payroll journal entries, reconciliations, budgeting, and reporting.
• Prepare payroll documentation and respond to requests supporting internal and external financial audits.

Employee & Supervisor Support

• Serve as the primary resource for employee and supervisor payroll questions.
• Provide payroll and timekeeping training to employees and supervisors.
• Assist managers with timekeeping compliance, leave tracking, and payroll procedures.
• Resolve payroll inquiries promptly, professionally, and confidentially.

Additional Duties

• Perform other payroll-related responsibilities as assigned.

This is an on-site, temporary to full-time opportunity for the right candidate. Prior payroll experience and the ability to work in office, 5 days per week from 7:30am - 4pm is required.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility.

Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you. Beacon Hill. Employing the Future