Payroll Coordinator

Pape-Dawson Engineers; San Antonio (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Pape-Dawson Engineers in San Antonio, TX is seeking a Payroll Coordinator to manage biweekly payroll across multiple states, maintain records, and support benefits and retirement plan administration. The role requires strong analytical skills, meticulous attention to detail, and the ability to juggle competing priorities in a fast-paced environment.

You will review timesheets, verify approvals, assist with tax filings, and prepare payroll reports using Excel.

Qualifications

• Bachelor's degree in accounting, finance, or related field, or equivalent experience.
• 5 years of payroll administration, payroll coordinator, or related experience.
• Experience with ADP, Workday, Paylocity, or similar platforms; Deltek Vantagepoint preferred.
• Knowledge of payroll processing, taxes, wage-hour, deductions, benefits, and 401(k) processing.
• Proficiency in Microsoft Excel, including pivot tables and lookup functions.
• Ability to follow established procedures and escalate exceptions for review.
• Strong attention to detail and ability to handle confidential information accurately.
• Ability to organize work, manage multiple priorities, and meet deadlines.
• Clear communication and customer service skills.

Responsibilities

• Support biweekly payroll processing for employees across multiple states.
• Review timesheets for completeness, accuracy, policy compliance, and required approvals.
• Maintain payroll records for new hires, terminations, compensation changes, direct deposit updates, and tax withholding changes.
• Assist with payroll tax filings, reporting, and related compliance activities.
• Support benefits administration, payroll deductions, and reconciliations.
• Process and reconcile 401(k) contributions, employer matches, and loans.
• Research payroll discrepancies and employee inquiries, following established procedures and escalating exceptions for review.
• Prepare payroll reports and analyze payroll data using Excel.
• Support month-end, quarter-end, and year-end payroll activities.
• Coordinate with Human Resources, Benefits, and Finance as needed.
• Performs other related duties as assigned

Skills

Attention to detail

Analytical skills

Multistate payroll

Time management

Communication skills

Education

Bachelor's degree in accounting, finance, or related field

Tools

ADP

Workday

Paylocity

Deltek Vantagepoint

Job description

Job Description: Overview

The Payroll Coordinator supports accurate and timely processing of multi-state payroll while maintaining employee payroll records, reviewing timekeeping data, and assisting with benefits and retirement plan administration. This role requires strong analytical abilities, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Support biweekly payroll processing for employees across multiple states
• Review timesheets for completeness, accuracy, policy compliance, and required approvals
• Maintain payroll records for new hires, terminations, compensation changes, direct deposit updates, and tax withholding changes
• Assist with payroll tax filings, reporting, and related compliance activities
• Support benefits administration, payroll deductions, and reconciliations
• Process and reconcile 401(k) contributions, employer matches, and loans
• Research payroll discrepancies and employee inquiries, following established procedures and escalating exceptions for review
• Prepare payroll reports and analyze payroll data using Excel
• Support month-end, quarter-end, and year-end payroll activities
• Coordinate with Human Resources, Benefits, and Finance as needed
• Performs other related duties as assigned

Qualifications

• Bachelor's degree in accounting, finance, or related field (or equivalent experience)
• 5 years of payroll administration, payroll coordinator, or related payroll experience
• Experience with ADP, Workday, Paylocity, or a similar payroll platform; Deltek Vantagepoint experience preferred
• Working knowledge of payroll processing, payroll taxes, wage and hour requirements, payroll deductions, benefits administration, and 401(k) contribution processing
• Proficiency in Microsoft Excel, including pivot tables and lookup functions
• Ability to follow established procedures and refer exceptions for review
• Strong attention to detail and ability to handle confidential information accurately
• Ability to organize assigned work, manage multiple priorities, and meet deadlines
• Clear communication and customer service skills

EEO Statement: All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.