Payroll & Administrative Assistant: Detail-Driven & Reliable

St. Clair Country Club; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, dental, and vision insurance (

Job summary

St. Clair Country Club in Pittsburgh, PA is seeking a Payroll Clerk & Administrative Assistant to support payroll processing and daily office operations. This dual-role requires attention to detail, the ability to multitask, and discretion in handling confidential information.

You will manage timesheets, payroll setup, and provide general administrative support to help keep the club running smoothly and efficiently.

Qualifications

• High school diploma required; Associate's degree preferred.
• 1-2 years of payroll, bookkeeping, or admin support experience.
• Basic understanding of payroll processes and terminology.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Familiarity with payroll or HRIS software (e.g., ADP, Paychex, Gusto) a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Discretion in handling confidential information.

Responsibilities

• Collect, verify, and enter employee timesheets and attendance records.
• Assist with processing bi-weekly/monthly payroll.
• Calculate hours worked, overtime, and paid time off.
• Maintain accurate payroll files and employee records.
• Help process new hire paperwork and payroll setup.
• Respond to basic employee questions about pay and deductions.
• Assist with filing payroll tax documents and year-end forms (W-2s, etc.).
• Support payroll audits and reporting as needed.
• Answer phones, greet visitors, and manage front-office correspondence.
• Maintain office supplies inventory and place orders as needed.
• Schedule meetings, appointments, and manage calendars.
• Prepare and organize documents, reports, and correspondence.
• Maintain both physical and digital filing systems.
• Assist with onboarding logistics for new employees.
• Support other departments with administrative tasks as needed.
• Handle incoming/outgoing mail and shipments.

Skills

Payroll knowledge

Administrative support

Microsoft Office

Discretion with confidential info

Education

High school diploma

Associate's degree preferred

Tools

ADP

Paychex

Gusto

Excel

Job description

St. Clair Country Club in Pittsburgh, PA is seeking a Payroll Clerk & Administrative Assistant to support payroll processing and daily office operations. This dual-role requires attention to detail, the ability to multitask, and discretion in handling confidential information.

You will manage timesheets, payroll setup, and provide general administrative support to help keep the club running smoothly and efficiently.