Payroll Clerk and Administrative Assistant

St. Clair Country Club; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health, dental, and vision insurance (

Job summary

St. Clair Country Club in Pittsburgh, PA is seeking a Payroll Clerk & Administrative Assistant to support payroll processing and daily office operations. This dual-role requires attention to detail, the ability to multitask, and discretion in handling confidential information.

You will manage timesheets, payroll setup, and provide general administrative support to help keep the club running smoothly and efficiently.

Qualifications

• High school diploma required; Associate's degree preferred.
• 1-2 years of payroll, bookkeeping, or admin support experience.
• Basic understanding of payroll processes and terminology.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Familiarity with payroll or HRIS software (e.g., ADP, Paychex, Gusto) a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Discretion in handling confidential information.

Responsibilities

• Collect, verify, and enter employee timesheets and attendance records.
• Assist with processing bi-weekly/monthly payroll.
• Calculate hours worked, overtime, and paid time off.
• Maintain accurate payroll files and employee records.
• Help process new hire paperwork and payroll setup.
• Respond to basic employee questions about pay and deductions.
• Assist with filing payroll tax documents and year-end forms (W-2s, etc.).
• Support payroll audits and reporting as needed.
• Answer phones, greet visitors, and manage front-office correspondence.
• Maintain office supplies inventory and place orders as needed.
• Schedule meetings, appointments, and manage calendars.
• Prepare and organize documents, reports, and correspondence.
• Maintain both physical and digital filing systems.
• Assist with onboarding logistics for new employees.
• Support other departments with administrative tasks as needed.
• Handle incoming/outgoing mail and shipments.

Skills

Payroll knowledge

Administrative support

Microsoft Office

Discretion with confidential info

Education

High school diploma

Associate's degree preferred

Tools

ADP

Paychex

Gusto

Excel

Job description

Description

About the Role

We are looking for an organized and dependable Payroll Clerk & Administrative Assistant to support our payroll processing and daily office operations. This dual-function role is ideal for someone who enjoys variety, has strong attention to detail, and can juggle numbers-focused tasks alongside general administrative duties. You'll play a key part in keeping payroll accurate and the office running smoothly.

Key Responsibilities

Payroll Duties

• Collect, verify, and enter employee timesheets and attendance records
• Assist with processing bi-weekly/monthly payroll
• Calculate hours worked, overtime, and paid time off
• Maintain accurate payroll files and employee records
• Help process new hire paperwork and payroll setup
• Respond to basic employee questions about pay and deductions
• Assist with filing payroll tax documents and year-end forms (W-2s, etc.)
• Support payroll audits and reporting as needed

Administrative Duties

• Answer phones, greet visitors, and manage front-office correspondence
• Maintain office supplies inventory and place orders as needed
• Schedule meetings, appointments, and manage calendars
• Prepare and organize documents, reports, and correspondence
• Maintain both physical and digital filing systems
• Assist with onboarding logistics for new employees
• Support other departments with administrative tasks as needed
• Handle incoming/outgoing mail and shipments

What We Offer

• Health, dental, and vision insurance (Full Time Staff only)
• Paid time off and holidays (Full Time Staff only)
• 401(k) with company match
• Friendly, supportive team environment
• Employee Meals

Requirements

Qualifications

• High school diploma required; Associate's degree preferred
• 1-2 years of experience in payroll, bookkeeping, or administrative support
• Basic understanding of payroll processes and terminology
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Familiarity with payroll or HRIS software (e.g., ADP, Paychex, Gusto) a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Discretion in handling confidential information