Payroll & Accounts Payable Specialist

EMCOR Group; West Allis (WI); On-site; USD 42,000 - 64,000; Full time

Job summary

IKM Building Solutions in West Allis, WI seeks a Payroll & Accounts Payable Specialist to handle weekly union payroll and AP processing. You will ensure accurate wage calculations, deductions, and timely payments while maintaining confidential financial information.

The role requires 1+ year payroll processing and AP experience, with exposure to union agreements and job-cost accounting a plus. This is a full-time, on-site position supporting a fast-paced construction-adjacent operation.

Qualifications

• Minimum of 1 year of payroll processing experience required.
• Minimum of 1 year of accounts payable experience or 2 years of accounting/finance experience preferred.
• Union payroll experience is a plus.
• Construction industry experience is preferred.
• Job cost accounting experience is a plus.

Responsibilities

• Process weekly payroll for union employees with accurate wages and deductions.
• Interpret collective bargaining agreements and apply to payroll.
• Validate timekeeping data with operations and resolve discrepancies.
• Reconcile payroll reports and maintain payroll records.
• Process AP invoices, match to POs, and issue checks.
• Track vendor statements and manage AP records.
• Assist with month-end and year-end accounting activities.

Skills

Microsoft Excel

Data entry

Payroll software

Accounting software

ERP system

Education

Associate degree

Finance degree

Business Administration

Job description

About Us

We provide commercial HVAC, plumbing, sheet metal fabrication, advanced BAS and energy services to clients across Wisconsin. Our expertise extends into a full-range of industries – from healthcare and manufacturing to education, government, financial institutions, and more.

Job Summary

IKM Building Solutions

Job Title: Payroll & Accounts Payable Specialist

Location: West Allis, WI

Schedule: Full-Time | Monday – Friday 7:30am-4:00pm

FLSA Status: Non-Exempt

About the Role

Are you a detail-oriented accounting professional who enjoys working with both payroll and accounts payable? IKM Building Solutions is seeking a Payroll & Accounts Payable Specialist to join our team. This role is responsible for ensuring accurate payroll processing for our workforce while supporting timely and efficient accounts payable operations. The ideal candidate thrives in a fast-paced environment, maintains strict confidentiality, and takes pride in delivering accurate financial information.

Payroll Responsibilities

• Process weekly payroll for union employees, ensuring accuracy of wages, overtime, premium pay, and deductions.
• Interpret and apply multiple collective bargaining agreements to payroll processing.
• Partner with operations teams to validate timekeeping data and resolve discrepancies.
• Process employee terminations in compliance with applicable state regulations.
• Reconcile payroll reports and resolve payroll-related issues.
• Maintain employee payroll records, including tax information, leave codes, deductions, and benefits.
• Process wage increases, promotions, skill changes, and other employment updates.
• Administer PTO plans and maintain accurate balances.
• Manage garnishments, levies, and other payroll deductions.
• Prepare and submit monthly union reports and remittances.
• Support payroll audits and year-end payroll activities.
• Ensure compliance with federal, state and local wage and hour laws.

Accounts Payable Responsibilities

• Review invoices for accuracy, proper documentation, and approval.
• Process accounts payable invoices and weekly payment batches.
• Match invoices to purchase orders and resolve discrepancies.
• Process and print weekly accounts payable checks.
• Communicate with vendors regarding payment inquiries and account issues.
• Reconcile vendor statements and maintain accurate AP records.
• Process tax-exempt certificates and credit applications.
• Track inventory, material transfers, and job costing transactions within the accounting system.
• Manage fuel card administration for field staff.
• Assist with month-end and year-end accounting activities.

Additional Responsibilities

• Participate in departmental meetings and collaborative projects.
• Build positive working relationships with employees, vendors, and leadership.
• Support additional accounting and administrative functions as needed.

Qualifications

Experience

• Minimum of 1 year of payroll processing experience required
• Minimum of 1 year of accounts payable experience or 2 years of accounting/finance experience preferred.
• Union payroll experience is a plus.
• Construction industry experience is preferred.
• Job cost accounting experience is a plus.

Education

• High School diploma or GED required
• Associates degree or higher in Accounting, Finance, Business Administration, or a related field preferred.

Skills & Qualifications

• Strong proficiency in Microsoft Excel and data entry.
• Experience with payroll and accounting software.
• ERP system experience is a plus.
• Excellent organizational and analytical skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and relationship-building skills.
• High degree of professionalism and confidentiality.
• Ability to work independently while contributing to a team-focused environment.

Work Environment & Physical Requirements

• Primarily office-based position
• Regular use of computers, phones, and standard office equipment.
• Ability to sit, stand, or bend for extended periods.
• Ability to occasionally lift up to 20 lbs.

Why Join Us?

At IKM, we value our employees and recognize the important role they play in our success. You'll join a collaborative team where accuracy, integrity, and customer service are highly valued. This position offers the opportunity to work across multiple aspects of accounting and payroll while contributing to the success of a growing organization.

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Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

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