Accounts Payable Specialist

Adams; Elkhorn (WI); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

401(k) matching

Company parties

Competitive salary

Dental insurance

Employee discounts

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Job summary

Adams, Inc. is seeking a detail-oriented Accounts Payable Specialist in Elkhorn, Wisconsin to support our Finance team. You will process vendor invoices, ensure proper coding, and prepare payments while maintaining accurate records and providing excellent service to vendors and internal staff.

You will collaborate with internal teams, handle month-end tasks, and assist with audits as needed in a growing, employee-focused company.

Qualifications

• High School Diploma or GED required.
• Associate Degree in Accounting, Finance, Business Administration, or related field preferred.
• Two or more years of accounts payable, bookkeeping, accounting, or related experience required.
• Proficiency with Microsoft Word, Excel, Outlook, and other business software is required.
• Experience with ServiceTitan, Ramp, and Sage Intacct is a plus.
• Experience in construction, service, trades, or project-based industries is a plus.
• Strong attention to detail and organizational skills.
• Excellent customer service and communication skills.
• Ability to prioritize tasks and meet deadlines.

Responsibilities

• Process vendor invoices accurately and timely.
• Answer customer calls to support the Finance/Accounts Receivable Team (could be 50+ calls in a day).
• Review invoices for proper coding, approvals, and supporting documentation.
• Match invoices to purchase orders and receiving documentation when applicable.
• Prepare and process vendor payments, including checks and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain organized accounts payable records and documentation.
• Assist with month-end and year-end accounting activities.
• Communicate professionally with vendors regarding account balances, invoices, and payment status.
• Provide exceptional customer service to both internal and external customers.
• Serve as a backup resource for billing and other accounting department functions.
• Manage and reconcile company credit card transactions and supporting documentation.
• Assist with audits, reporting, and special projects.
• Maintain confidentiality of financial and company information.
• Support continuous improvement efforts within the Finance Department.

Skills

Attention to detail

Customer service

Communication skills

Organizational skills

Time management

Education

High School Diploma or GED

Associate Degree in Accounting/Finance/Business Administration

Tools

Microsoft Word

Excel

Outlook

ServiceTitan

Ramp

Sage Intacct

Job description

Benefits

• 401(k) matching
• Company parties
• Competitive salary
• Dental insurance
• Employee discounts
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Join a Company Where Service Matters!

At Adams, Inc., we're more than electrical, plumbing, HVAC, solar, and backup power professionals. We're a team committed to delivering exceptional service to our customers and supporting one another every step of the way.

We're seeking a detail-oriented, customer-focused Accounts Payable Specialist to join our Finance team in Elkhorn, Wisconsin. This role is ideal for someone who enjoys working with numbers, maintaining accurate financial records, supporting coworkers, and providing outstanding service to both internal and external customers.

At Adams, Inc., a customer isn't just a homeowner or business client. Our customers also include vendors, subcontractors, technicians, foremen, project managers, office staff, and fellow team members who rely on timely, accurate, and professional support. If you're committed to helping others, solving problems, and keeping financial operations running smoothly, we'd love to hear from you.

Compensation & Benefits

$20.00 - $30.00 per hour: Compensation is strictly based on relevant experience, qualifications, accounting knowledge, software proficiency, customer service skills, and overall fit for the role.

Adams, Inc. offers a competitive benefits package which includes:

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) with company match
• Paid Time Off (PTO)
• Paid holidays
• Employee assistance resources
• Professional development and training opportunities
• Stable, year-round employment with a growing company

What You'll Do

• Process vendor invoices accurately and timely
• Answer customer calls to support the greater Finance/Accounts Receivable Team (could be 50+ calls in a day)
• Review invoices for proper coding, approvals, and supporting documentation
• Match invoices to purchase orders and receiving documentation when applicable
• Prepare and process vendor payments, including checks and electronic payments
• Reconcile vendor statements and resolve discrepancies
• Maintain organized accounts payable records and documentation
• Assist with month-end and year-end accounting activities
• Communicate professionally with vendors regarding account balances, invoices, and payment status
• Provide exceptional customer service to both internal and external customers
• Serve as a backup resource for billing and other accounting department functions
• Manage and reconcile company credit card transactions and supporting documentation
• Assist with audits, reporting, and special projects
• Maintain confidentiality of financial and company information
• Support continuous improvement efforts within the Finance Department

What We're Looking For

• High School Diploma or GED required
• Associate Degree in Accounting, Finance, Business Administration, or related field preferred
• Two or more years of accounts payable, bookkeeping, accounting, or related experience required
• Proficiency with Microsoft Word, Excel, Outlook, and other business software is required
• Experience with ServiceTitan, Ramp, and Sage Intacct is a plus
• Experience in construction, service, trades, or project-based industries is a plus
• Strong attention to detail and organizational skills
• Excellent customer service and communication skills
• Ability to prioritize tasks and meet deadlines

Why Adams, Inc.

• Family-owned and team-oriented culture
• Financially stable and growing organization
Opportunity to support multiple business divisions and trades
• Collaborative environment where your contributions matter
• Strong commitment to customer service and employee development
• Meaningful work that supports both our customers and our field teams

If you're an organized accounting professional who takes pride in accuracy, customer service, and supporting a high-performing team, we'd love to hear from you!

Adams Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.