Payment Specialist (Administrative Assistant)

Direct Staffing Inc; Santa Clara (CA); On-site; USD 22,730 - 32,373; Full time

Benefits offered by this job

Access to online training courses

Group-rate insurance options upon hire

Job summary

A staffing agency is seeking a Payment Specialist (Administrative Assistant) in Santa Clara, CA. The position involves managing invoices, facilitating approvals, and ensuring compliance with company policies. Candidates should have strong communication and organizational skills, along with a Bachelor’s degree in Finance or Accounting. This full-time opportunity offers exposure to diverse career options and extensive training resources. Ideal for detail-oriented individuals ready to thrive in a fast-paced environment.

Qualifications

• 0-2 years’ experience in Finance, Accounting, or a relevant field.
• Previous experience in a fast-paced and dynamic environment.

Responsibilities

• Management of an invoice mailbox.
• Sending out invoices for approvals.
• Checking and auditing invoices for accuracy.
• Scanning invoices and uploading to the client server.
• Documenting and filing monthly invoices.
• Ensuring compliance with the Company’s policies.

Skills

Detailed orientation

Strong communication skills

Organizational skills

Ability to manage multiple tasks

Adaptability to fast-paced environments

Building effective business partnerships

Education

Bachelor's degree in Finance or Accounting

Job description

Payment Specialist (Administrative Assistant)

At Kelly Services, we work with the best. Our clients include 99 of the Fortune 100TM companies, and more than 70,000 hiring managers rely on Kelly annually to access the best talent to drive their business forward. If you only make one career connection today, connect with Kelly.

Kelly Services is currently recruiting for a Payment Specialist to work closely with the global Retail Business and Shared Service teams for one of the world’s leading innovative technology companies in Santa Clara Valley, CA.

This position starts immediately and goes through April 2017 with a strong possibility of an extension depending on client needs and performance. This position pays $20.00 per hour.

Job Description

Looking for a self‑motivated, organized and detail‑oriented Administrative Assistant who will provide support to the Retail and Share Services teams.

Responsibilities

• Management of an invoice mailbox.
• Sending out invoices for approvals.
• Looking up purchase orders.
• Checking and auditing invoices for accuracy.
• Scanning invoices and uploading to the client server.
• Documenting and filing monthly invoices.
• Participating with the business partners and suppliers to drive best finance practices worldwide.
• Ensuring compliance with the Company’s policies and procedures.

Skills and Qualifications

• Must be detailed oriented with strong communication and organizational skills.
• 0‑2 years’ experience in Finance, Accounting or relevant field.
• Ability to manage multiple tasks and adapt to a fast‑paced and dynamic environment.
• Demonstrated ability to build effective business partnerships.

Education/Experience

• Bachelor’s degree in Finance or Accounting.
• Previous experience in a fast‑paced and dynamic environment.

Term of Assignment

• This is an 8+ month full‑time position working 40 hours per week.
• Monday – Friday: 8:00am to 5:00pm.

Why Kelly?

• Exposure to a variety of career opportunities as a result of our expansive network of client companies.
• Career guides, information and tools to help you successfully position yourself throughout every stage of your career.
• Access to more than 3,000 online training courses through our Kelly Learning Center.
• Group‑rate insurance options available immediately upon hire*.