Patient Services Coordinator & Scheduling Specialist

Mercy Cedar Rapids; Cedar Rapids (IA); On-site; USD 21,000 - 30,000; Full time

Job summary

Mercy Cedar Rapids is seeking a friendly, detail-oriented front desk associate to provide patient reception and clerical support in a MercyCare provider setting. This hourly role involves answering calls, scheduling visits, collecting payments and insurance information, and handling routine paperwork in Epic.

Ideal candidates have a high school diploma, 1 year in a medical office or customer service, and strong communication skills. Shifts include every 3rd weekend with 1:30-8:00 pm on weekdays.

Qualifications

• Word processing/computer knowledge required.
• Medical terminology and coding background preferred.
• Effective communication skills.
• Knowledge of insurance carriers and their eligibility requirements (including Title 19 and Medicare).

Responsibilities

• Answers the telephone and disburses calls in a friendly, prompt and professional manner. Conveys messages accurately and appropriately.
• Schedules, cancels, reschedules and confirms patient office visits in an accurate manner and according to office scheduling procedures.
• Retrieves and disburses messages from answering service/machine and facsimile machine, including RightFax.
• Opens, dates and distributes incoming mail and answers routine correspondence.
• Collects deductible/co-insurance, co-pays or balances at time of service using EPIC and Virtual Merchant, according to organizational targets.
• Balances entry of charges and payments with the daily report and makes corrections as needed, including voiding payments and notifying recon and manager.
• Maintains and accurately balances cash drawer on a daily basis.
• Schedules tests and procedures ordered by the provider and completes associated paperwork, including Lab and X-ray.
• Scans information into media as needed including, test results, physician referral reports (and links to original order), and other correspondence to patient record for review.
• Enters charges, as needed and payments made at time of service timely, accurately and according to defined policies.
• Handles routine billing questions as they arise and forwards questions requiring research to the financial counselor.
• Responds to medical record requests in a timely manner to include requesting information from the Health Information Management department.
• Registers the patient in Epic upon arrival and collects accurate demographic information, completes "checklist", and does not bypass stops.
• Collects accurate insurance information, puts in correct filing order, asks MSPQ, scans in insurance cards and ID's, utilizes RTE and external websites to verify.
• Collects worker's compensation billing information, pulls up protocol form portal, and collects protocol information if protocol does not exist.
• Discusses Care Everywhere/transfer of medical records with the patient and obtains proper patient consent in accordance with HIPAA.
• Follows Mercy's safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.

Skills

Word processing

Medical terminology

Communication

Insurance knowledge

Education

High School Diploma or equivalent

Job description

Mercy Cedar Rapids is seeking a friendly, detail-oriented front desk associate to provide patient reception and clerical support in a MercyCare provider setting. This hourly role involves answering calls, scheduling visits, collecting payments and insurance information, and handling routine paperwork in Epic.

Ideal candidates have a high school diploma, 1 year in a medical office or customer service, and strong communication skills. Shifts include every 3rd weekend with 1:30-8:00 pm on weekdays.