Patient Service Coordinator - UC South - PRN

Mercy Medical Center; Cedar Rapids (IA); On-site; USD 21,000 - 28,000; Part time

Job summary

Mercy Medical Center in Cedar Rapids, IA is seeking an experienced medical office assistant to handle front-desk duties and clerical support. You will answer calls, schedule visits, collect payments, and ensure HIPAA-compliant handling of information while using EPIC.

This role supports Mercy's patient-centered care philosophy, requiring strong communication, accuracy, and the ability to balance patient needs with office procedures.

Qualifications

• Knowledge of word processing and computer basics required.
• Medical terminology and coding background preferred.
• Strong communication skills and attention to detail.
• Understanding of insurance eligibility and billing processes.

Responsibilities

• Answers phone calls in a friendly, professional manner and conveys messages accurately.
• Schedules, cancels, and confirms patient visits per office procedures.
• Retrieves messages from answering service and fax machines, including RightFax.
• Collects payments and balances cash drawer daily, using EPIC and payment systems.
• Registers patients in Epic, collects demographic and insurance information, and verifies data.

Skills

Word processing

Medical terminology

Effective communication

Insurance knowledge

Education

High School Diploma or equivalent

Tools

EPIC

RightFax

Job description

Schedule: Every 3rd weekend, with the availability for 1:30-8:00 pm shifts Mon-Fri. Work Shift Variable/Rotating Shifts Scheduled Weekly Hours 0 Summary This job supports Mercy's philosophy of patient centered care by presenting excellent customer service to patients and providing clerical support to a MercyCare provider.

Job Description Job Duties

• Answers the telephone and disburses calls in a friendly, prompt and professional manner.
• Conveys messages accurately and appropriately.
• Schedules, cancels, reschedules and confirms patient office visits in an accurate manner and according to office scheduling procedures.
• Retrieves and disburses messages from answering service/machine and facsimile machine, including RightFax.
• Opens, dates and distributes incoming mail and answers routine correspondence.
• Collects deductible/co-insurance, co-pays or balances at time of service using EPIC and Virtual Merchant, according to organizational targets.
• Balances entry of charges and payments with the daily report and makes corrections as needed, including voiding payments and notifying recon and manager.
• Maintains and accurately balances cash drawer on a daily basis.
• Schedules tests and procedures ordered by the provider and completes associated paperwork, including Lab and X-ray.
• Scans information into media as needed including, test results, physician referral reports (and links to original order), and other correspondence to patient record for review.
• Enters charges, as needed and payments made at time of service timely, accurately and according to defined policies.
• Handles routine billing questions as they arise and forwards questions requiring research to the financial counselor.
• Responds to medical record requests in a timely manner to include requesting information from the Health Information Management department.
• Registers the patient in Epic upon arrival and collects accurate demographic information, completes "checklist", and does not bypass stops.
• Collects accurate insurance information, puts in correct filing order, asks MSPQ, scans in insurance cards and ID's, utilizes RTE and external websites to verify.
• Collects worker's compensation billing information, pulls up protocol form portal, and collects protocol information if protocol does not exist.
• Discusses Care Everywhere/transfer of medical records with the patient and obtains proper patient consent in accordance with HIPAA.
• Follows Mercy's safety guidelines, carries out job-specific safety duties and responsibilities, and promptly reports any unsafe conditions, situations, incidents and injuries.

Department Specific Duties Knowledge, Skills and Abilities

• Word processing/computer knowledge required.
• Medical terminology and coding background preferred.
• Effective communication skills.
• Knowledge of insurance carriers and their eligibility requirements (including Title 19 and Medicare).

Professional Experience

• One year experience in a medical office environment preferred.
• Two years customer service experience preferred.

Education

• High School Diploma or equivalent preferred.

Licensure, Certification, Registration N/A

Pay Rate Type Hourly

Mercy is an independent, community-based organization supporting the Cedar Rapids area for over 120 years. Mercy is an equal-opportunity employer. We value diversity, equity, and inclusion and therefore evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status, and other legally protected characteristics.

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