Patient Services Concierge: Front Desk & Scheduling

University of Michigan Health-West; Georgetown Charter Township, Northern (MI, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

University of Michigan Health-West is seeking a Patient Services Representative to be the first contact for patients, handling calls, scheduling appointments and assisting with forms. The role requires high organization, solid communication, and a patient-focused approach in a fast-paced clinic setting.

Responsibilities include greeting patients, managing messages, registering patients, coordinating with the care team, handling billing details, and maintaining privacy and professional front desk

Qualifications

• High school education or equivalent.
• Clerical experience in a clinical setting preferred.
• Experience with computer data entry and strong typing skills.
• Knowledge of medical terminology and coding preferred.
• Excellent customer service and interpersonal skills; demonstrated ability to work with diverse groups of people.
• Well developed verbal and written communication skills.
• Strong telephone skills and etiquette.
• Knowledge of basic math and office procedures.
• Ability to work under pressure with minimal supervision.
• Proven flexibility and willingness to handle a variety of tasks.
• Basic computer knowledge and skills.

Responsibilities

• Welcomes and greets all patients and visitors, in person or over the phone.
• Answers and directs all incoming calls.
• Takes complete and accurate patient messages that need to be relayed to the care team.
• Schedules patient appointments and handles inquiries.
• Collaborates with the care team to maintain and improve patient care and service.
• Registers patients according to established protocols and manages assigned work queues.
• Assists patients in completing all necessary forms and documentation.
• Ensures accurate billing information for patients.
• Maintains patient correspondence and follow-up calls.
• Collects payment and reconciles cash draw.
• Ensures reception area, office files and front desk are well maintained.
• Maintains patient privacy and confidentiality.

Skills

Customer service

Interpersonal skills

Typing

Communication skills

Telephone etiquette

Basic math

Computer literacy

Flexibility

Work under pressure

Medical terminology knowledge

Education

High school diploma or equivalent

Tools

Microsoft Office

Data entry software

Job description

University of Michigan Health-West is seeking a Patient Services Representative to be the first contact for patients, handling calls, scheduling appointments and assisting with forms. The role requires high organization, solid communication, and a patient-focused approach in a fast-paced clinic setting.

Responsibilities include greeting patients, managing messages, registering patients, coordinating with the care team, handling billing details, and maintaining privacy and professional front desk