Patient Services Specialist – Front Desk & Scheduling

University of Michigan Health-West; Wyoming (MI); On-site; USD 20,664 - 30,307; Full time

Job summary

University of Michigan Health-West is seeking a Patient Services Representative in SW Wyoming who will serve as the frontline contact for patients, handling registrations, scheduling, and messages to the care team. The role requires excellent customer service and organization in a fast-paced clinic environment.

The position emphasizes accurate billing information, privacy, and collaboration with the care team to support patient care and service quality.

Qualifications

• High school education or equivalent.
• Prior administrative or clerical experience in a clinical setting preferred.
• Knowledge of medical terminology and coding preferred.
• Excellent customer service and interpersonal skills; demonstrated ability to work with diverse groups of people.
• Well developed verbal and written communication skills.
• Strong telephone skills and etiquette.
• Knowledge of basic math and office procedures.
• Ability to work under pressure with minimal supervision.
• Proven flexibility and willingness to handle a variety of tasks.
• Basic computer knowledge and skills.
• Experience with computer data entry and strong typing skills.

Responsibilities

• Welcomes and greets all patients and visitors, in person or over the phone.
• Answers and directs all incoming calls.
• Takes complete and accurate patient messages that need to be relayed to the care team.
• Schedules patient appointments and handles inquiries.
• Collaborates with the care team to maintain and improve patient care and service.
• Registers patients according to established protocols and manages assigned work queues.
• Assists patients in completing all necessary forms and documentation.
• Ensures accurate billing information for patients.
• Maintains patient correspondence and follow-up calls.
• Collects payment and reconciles cash draw.
• Ensures reception area, office files and front desk are well maintained.
• Maintains patient privacy and confidentiality.
• Performs other clerical duties as assigned.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Typing skills

Data entry

Telephone etiquette

Clerical tasks

Education

High school education or equivalent

Job description

University of Michigan Health-West is seeking a Patient Services Representative in SW Wyoming who will serve as the frontline contact for patients, handling registrations, scheduling, and messages to the care team. The role requires excellent customer service and organization in a fast-paced clinic environment.

The position emphasizes accurate billing information, privacy, and collaboration with the care team to support patient care and service quality.