Patient Care Office Associate

Beltone New England, Carolinas and Virginia; Waterville (ME); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

4% Company Match 401(k) after one year

Medical, Dental, Vision Insurance

Paid holidays and vacation time

Bonus programs

Job summary

Beltone New England, Carolinas and Virginia in Waterville, ME is seeking a Front Office Patient Coordinator to serve as the primary liaison between patients and the Hearing Care Consultants. This full-time role runs Monday through Friday, 8:30 AM–4:30 PM, and requires greeting patients, handling calls, scheduling, and insurance verifications.

The ideal candidate will manage clinic operations, create invoices, order supplies, and ensure HIPAA-compliant record-keeping while maintaining a welcoming

Qualifications

• Dependable, self-motivated and able to thrive in an independent work setting.
• Excellent verbal and written communication skills.

Responsibilities

• Greet patients at clinic arrival, answer calls, schedule new and follow-up appointments, and verify insurance.
• Manage the clinic's office operations: administrative and financial reports, invoices, and ordering equipment and supplies; maintain welcoming waiting area.
• Schedule patient consultations, support revenue targets, and follow-up with patients for continued care and updated equipment.
• Maintain accurate, HIPAA-compliant patient records and notes.

Job description

At Beltone, we combine advanced technology with compassionate care to provide a superior hearing health experience. Our team’s extensive knowledge and dedication ensure that our patients receive the best possible solutions for their hearing needs in order to rediscover the joys of clear and vibrant hearing.

We are seeking an experienced Front Office Patient Coordinator in Waterville, ME, who will serve as the primary liaison between our patients and the Hearing Care Consultants. This is a full-time position, Monday through Friday, from 8:30 AM to 4:30 PM.

In This Role, Your Day-to-day Responsibilities Include

• Coordinating Patient Care: Our Front Office Patient Coordinators are responsible for greeting patients at our clinic upon arrival for their appointments. Additionally, they answer calls to the clinic, schedule new and follow-up appointments, and process insurance verifications on behalf of patients.
• Managing the Clinic's Office Operations: The Front Office Patient Coordinator is responsible for completing administrative and financial reports, creating invoices, and ordering equipment and supplies on behalf of the clinic. Additionally, they ensure that the waiting area at the clinic remains clean and welcoming for patients and their families
• Scheduling Patient Consultations: The Front Office Patient Coordinator supports the clinic in achieving its revenue target by ensuring new patients are efficiently scheduled for hearing consultations, and follows up proactively with existing patients regarding continued care and/or updated equipment.
• Maintaining patient files and database: This role ensures that patient records are accurate, up to date, and that all notes are recorded according to HIPAA regulations.

Qualifications

To be successful in this role, you must be dependable, self-motivated, thrive in an independent work setting and have excellent verbal and written communication skills.

Additional Experience Desired Includes

• Experienced with MS Word and MS Outlook
• Ability to multitask and remain organized with multiple competing priorities
• Familiarity with scheduling software for a service provider is preferred
• Familiarity with insurance and/or medical billing processes is preferred

Benefits

• We provide training and support from a dedicated Professional Development team.
• Competitive salary and bonus programs
• 401(k) retirement savings with a 4% Company Match after one year
• Medical, Dental, and Vision Insurance with a Flexible Savings Account
• Life Insurance, Short- and Long-Term Disability, and AFLAC
• Paid holidays and vacation time

Compensation

$19.00 an hour, plus monthly incentives