Patient Care Coordinator - Physical Therapy Office

Doctors of Physical Therapy; United States; On-site; USD 42,000 - 55,000; Full time

Job summary

Doctors of Physical Therapy is seeking a full-time Patient Care Coordinator for our Laveen clinic to ensure a welcoming patient experience and smooth front-office operations in a busy rehabilitation setting.

The ideal candidate has 1–3+ years of medical front-office or healthcare administration experience, with strong organizational, communication, and teamwork skills. Proficiency in EMR, scheduling, and insurance verification is preferred.

Qualifications

• Experience in medical front office or healthcare administration.
• Familiarity with outpatient rehabilitation or physical therapy is preferred.
• Strong communication, multitasking, and organizational abilities.

Responsibilities

• Provide warm welcome to patients and visitors.
• Coordinate scheduling, patient flow, and front-office operations.
• Handle registration, EMR data entry, and documentation.
• Verify insurance details and collect copays/balances.
• Communicate with clinicians, referral sources, and departments.
• Assist with patient care coordination when needed and maintain procedures.

Skills

Organizational skills

Excellent communication

Medical front office experience

Customer service

Phone triage and scheduling

Insurance verification knowledge

Teamwork

Data entry accuracy

Job description

We areseekingan experienced and highly professional Patient Care Coordinator who is passionate about delivering exceptional patient experiences andmaintainingefficient front-office operations in a busy healthcare environment. This role is ideal for a motivated healthcare professional who thrives in a fast-paced setting, takes ownership of their work, and values teamwork, accuracy, and patient-centered care.
As the first point of contact for our patients and referral sources, this position plays a critical role in ensuring a smooth and welcoming experience from the moment a patient contacts our office through the completion of their care. The ideal candidate brings strong organizational skills, excellent communication abilities, and prior experience working in a medical front office, preferably within outpatient rehabilitation or a specialty clinic setting .
We are looking for someone who is proactive, dependable, and committed to building long-term relationships with patients, clinicians, and the community while contributing to the continued growth and success of our organization.

Empower Physical Therapy, now Doctors of Physical Therapy is currently seeking a Full-Time Patient Care Coordinator for our Laveen clinic, where our "together we're better" philosophy creates a culture that makes coming to work enjoyable for everyone.

Key Responsibilities

• - Provide a warm and professional welcome to all patients and visitors
• - Deliver exceptional customer service and patient support throughout the care process
• - Communicate effectively with patients, clinicians, referral sources, and internal departments
• - Guide patients through visit preparation,electronic forms, paperwork, and appointment expectations
• - Ensure accuratepatient registration and data entry within the EMR system
• - Review patient charts for completeness and accuracy
• - Manage patient scheduling and appointment optimization tomaintainclinic efficiency
• - Coordinate communication with referral sources andassistwith follow-ups
• - Answer and triage incoming phone calls in a professional andtimelymanner
• - Collect copays, patient balances, and verify insurance information
• - Perform scanning, faxing, and other administrative duties
• - Support clinicians andassistwith patient care coordination when needed
• - Maintain organized documentation and ensure compliance with office procedures

Preferred Qualifications

• - 1–3+ years of experience in a medical front office, patient coordination, or healthcare administration role
• - Experience in Outpatient Rehabilitation, Physical Therapy, or a specialty clinic strongly preferred
• - Strong knowledge of insurance benefits verification and common insurance terminology
• - Proven ability to manage high patient volumes whilemaintainingaccuracy and professionalism
• - Excellent customer service, communication, and interpersonal skills
• - Strong organizational, multitasking, and problem-solving abilities
• - Comfortable working collaboratively within a team-oriented clinical environment
• - Spanish speaking is a plus!