Patient Care Coordinator - Physical Therapy Office

Doctors of Physical Therapy; Phoenix (AZ); On-site; USD 42,000 - 54,000; Full time

Job summary

Doctors of Physical Therapy in Phoenix is seeking an experienced Patient Care Coordinator to ensure a welcoming patient journey and smooth front-office operations.

The role requires strong organizational and communication skills, with prior medical front-office experience, preferably in outpatient rehabilitation or a specialty clinic. You will collaborate with clinicians and staff to support patients from check-in through care completion.

Qualifications

• 1–3+ years of experience in medical front office, patient coordination, or healthcare administration.
• Experience in Outpatient Rehabilitation, Physical Therapy, or a specialty clinic is strongly preferred.
• Strong knowledge of insurance verification and insurance terminology.
• Ability to handle high patient volumes with accuracy and professionalism.
• Excellent customer service, communication, and interpersonal skills.
• Strong organizational, multitasking, and problem-solving abilities.
• Team-oriented clinical environment experience.
• Spanish speaking is a plus.

Responsibilities

• Provide a warm, professional welcome to patients and visitors.
• Deliver exceptional customer service and patient support throughout care.
• Communicate with patients, clinicians, referral sources, and internal teams.
• Guide patients through visit prep, electronic forms, and appointments.
• Ensure accurate patient registration and data entry in the EMR.
• Review patient charts for completeness and accuracy.
• Manage patient scheduling and appointment optimization to maintain efficiency.
• Coordinate communication with referral sources and follow-ups.
• Answer and triage incoming calls professionally and promptly.
• Collect copays, balances, and verify insurance information.
• Perform scanning, faxing, and other administrative duties.
• Support clinicians and assist with patient care coordination as needed.
• Maintain organized documentation and ensure office procedures compliance.

Skills

Customer service

Patient support

Registration accuracy

Data entry

Scheduling

Insurance verification

Spanish language

Teamwork

Organization

Multitasking

Job description

We areseekingan experienced and highly professionalPatient Care Coordinatorwho is passionate about delivering exceptional patient experiences andmaintainingefficient front-office operations in a busy healthcare environment. This role is ideal for a motivated healthcare professional who thrives in a fast-paced setting, takes ownership of their work, and values teamwork, accuracy, and patient-centered care.

As the first point of contact for our patients and referral sources, this position plays a critical role in ensuring a smooth and welcoming experience from the moment a patient contacts our office through the completion of their care. The ideal candidate brings strong organizational skills, excellent communication abilities, and prior experience working in a medical front office, preferably withinoutpatient rehabilitation or a specialty clinic setting.

We are looking for someone who is proactive, dependable, and committed to building long-term relationships with patients, clinicians, and the community while contributing to the continued growth and success of our organization.

Empower Physical Therapy, now Doctors of Physical Therapyis currently seeking a Full-Time Patient Care Coordinator for ourLaveenclinic, where our \"together we're better\" philosophy creates a culture that makes coming to work enjoyable for everyone.

Key Responsibilities

• Provide a warm and professional welcome to all patients and visitors
• Deliver exceptionalcustomer service and patient supportthroughout the care process
• Communicate effectively with patients, clinicians, referral sources, and internal departments
• Guide patients through visit preparation,electronic forms, paperwork, and appointment expectations
• Ensureaccuratepatient registration and data entrywithin the EMR system
• Review patient charts for completeness and accuracy
• Managepatient scheduling and appointment optimizationtomaintainclinic efficiency
• Coordinate communication with referral sources andassistwith follow-ups
• Answer and triage incoming phone calls in a professional andtimelymanner
• Collectcopays, patient balances, and verify insurance information
• Perform scanning, faxing, and other administrative duties
• Support clinicians andassistwith patient care coordination when needed
• Maintain organized documentation and ensure compliance with office procedures

Preferred Qualifications

• 1–3+ years of experience in a medical front office, patient coordination, or healthcare administration role
• Experience inOutpatient Rehabilitation, Physical Therapy, or a specialty clinicstrongly preferred
• Strong knowledge ofinsurance benefits verification and common insurance terminology
• Proven ability to managehigh patient volumes whilemaintainingaccuracy and professionalism
• Excellentcustomer service, communication, and interpersonal skills
• Strongorganizational, multitasking, and problem-solving abilities
• Comfortable working collaboratively within ateam-oriented clinical environment
• Spanish speaking is a plus!