Pastor's Executive Assistant - Proactive & Discreet

Rita Staffing; Lakeland (FL); On-site; USD 48,000 - 64,000; Full time

Job summary

Rita Staffing is seeking an experienced Executive Assistant to support the Pastor of a church. This is a full-time, Monday–Friday role that values initiative, discretion, and superb organization.

You will manage the Pastor’s calendar, coordinate church activities, and prepare communications, while serving as a trusted partner to staff, members, and community partners. If you take ownership, handle sensitive information professionally, and plan events with hospitality in mind, you will thrive in

Qualifications

• Experience as Executive Assistant or senior administrative role.
• Excellent organizational and calendar management skills.
• Self-starter who takes initiative and works independently.
• Strong written and verbal communication plus proofreading.

Responsibilities

• Manage and prioritize the Pastor's calendar, appointments, meetings, and commitments.
• Anticipate needs, track deadlines, and ensure timely follow-through.
• Serve as a trusted point of contact with staff, members, and partners.
• Prepare, proofread, and manage correspondence and communications.
• Coordinate with leadership to keep the Pastor informed of activities.
• Research information, evaluate options, provide recommendations.
• Plan meetings, events, receptions, and church functions, including hospitality.
• Assist with logistics for weddings, funerals, and special occasions.
• Coordinate payments, charitable contributions, and recurring obligations.
• Maintain confidential information with professionalism and discretion.

Skills

Self-starter

Calendar management

Communication skills

Proofreading

Discretion

Stakeholder relations

Event coordination

Church knowledge

Tools

Microsoft Office

Calendar apps

Online research tools

Job description

Rita Staffing is seeking an experienced Executive Assistant to support the Pastor of a church. This is a full-time, Monday–Friday role that values initiative, discretion, and superb organization.

You will manage the Pastor’s calendar, coordinate church activities, and prepare communications, while serving as a trusted partner to staff, members, and community partners. If you take ownership, handle sensitive information professionally, and plan events with hospitality in mind, you will thrive in