Pasadena Office & Facilities Coordinator

Wilhelmsen group; Houston (TX); On-site; USD 27,552 - 31,684; Full time

Job summary

Wilhelmsen is seeking an Administrative Coordinator for our Pasadena office. This role serves as the first point of contact for visitors and employees, supporting office operations, HR, and risk management with essential administrative tasks.

You will coordinate front desk activities, mail, and inventory, handle invoices, and assist with facilities maintenance and safety compliance to ensure smooth day‑to‑day operations in a dynamic office environment.

Qualifications

• Minimum 2 years in administrative, office coordination, receptionist, or customer service roles.
• Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Able to learn new software systems and processes.

Responsibilities

• Serve as the first point of contact for visitors, employees, and vendors.
• Manage front desk operations, visitor access, and badge administration.
• Coordinate mail and shipments; manage inventory of office supplies.
• Process invoices and maintain documentation.

Skills

Administrative support

Communication

Detail oriented

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Wilhelmsen is seeking an Administrative Coordinator for our Pasadena office. This role serves as the first point of contact for visitors and employees, supporting office operations, HR, and risk management with essential administrative tasks.

You will coordinate front desk activities, mail, and inventory, handle invoices, and assist with facilities maintenance and safety compliance to ensure smooth day‑to‑day operations in a dynamic office environment.