Office & Operations Coordinator

Willdan Group, Inc.; New York (NY); On-site; USD 50,000 - 75,000; Full time

Job summary

Willdan Group, Inc. is seeking an Office Coordinator to serve as the first point of contact for visitors, clients, and employees and to provide comprehensive administrative support to ensure smooth office operations.

The role requires exceptional organization, professionalism, and discretion, with responsibilities spanning front desk, calendars, travel, reporting, and process improvements to support multiple departments in a fast-paced environment.

Qualifications

• Bachelor's degree in Business, Accounting, or related discipline; equivalent experience considered.
• 4+ years of professional experience in analyst or administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Professional appearance and demeanor.
• Ability to manage confidential information with discretion.
• Covid and Flu vaccination may be required per client contract.

Responsibilities

• Greet visitors, clients, vendors, and employees in a professional manner.
• Answer and route calls; manage mail, packages, and deliveries.
• Coordinate travel arrangements and itineraries.
• Manage calendars and schedule meetings; reserve conference rooms.
• Prepare, proofread, and distribute correspondence and reports.
• Maintain filing systems; data entry and document preparation.
• Support onboarding and offboarding activities for employees.
• Coordinate office maintenance and vendor appointments.
• Order and maintain office and kitchen supplies; assist with events.

Skills

Excellent communication

Strong organizational skills

Discretion/confidentiality

Proactive/service-oriented

Education

Bachelor's degree in Business/Accounting

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Job description

Willdan Group, Inc. is seeking an Office Coordinator to serve as the first point of contact for visitors, clients, and employees and to provide comprehensive administrative support to ensure smooth office operations.

The role requires exceptional organization, professionalism, and discretion, with responsibilities spanning front desk, calendars, travel, reporting, and process improvements to support multiple departments in a fast-paced environment.