Administrative Coordinator

Wilh. Wilhelmsen Holding ASA; Houston (TX); On-site; USD 27,552 - 31,684; Full time

Benefits offered by this job

Competitive pay

Generous paid time off

Opportunities for advancement

Job summary

Wilhelmsen in Pasadena is seeking an Administrative Coordinator to serve as the first point of contact for visitors, customers, and employees, while providing essential administrative support for office operations. You will manage front desk, mail, and inventory, support HR and risk tasks, and ensure efficient day-to-day office functioning.

The role requires a high school diploma and at least two years in administrative, office coordination, receptionist, or customer service roles, with

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of administrative, office coordination, receptionist, or customer service experience.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Ability to learn new software systems and business processes.

Responsibilities

• Serve as the first point of contact for visitors, customers, and employees; manage front desk operations and visitor access.
• Receive, sort, distribute, and coordinate mail and shipments.
• Maintain inventory of office supplies and vendors; place routine orders.
• Process invoices and maintain supporting documentation.

Skills

Customer service

Education

High school diploma

Tools

Microsoft Office Suite

Job description

## Administrative CoordinatorApplylocations: Houstontime type: Full timeposted on: Posted Todayjob requisition id: JOBREQ\_12885Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.**Wilhelmsen** is seeking an **Administrative** **Coordinator** in our Pasadena office.The Administrative Coordinator serves as the first point of contact for visitors, customers, and employees while providing administrative support for office operations. This position is responsible for managing reception activities, coordinating office and facilities services, supporting HR and Risk Management with administrative tasks, and ensuring the efficient day-to-day operation of the office.**Why Should You Apply?**Fun and diverse workplaceCompetitive pay and benefits packageGenerous paid time offGreat opportunities for advancement**Office Administration & Reception*** Serve as the first point of contact for visitors, employees, vendors, and contractors while managing front desk operations, visitor access, badge administration, and compliance with company security and safety procedures.* Receive, sort, distribute, and coordinate incoming and outgoing mail and shipments through FedEx, UPS, and other shipping providers.* Maintain inventory of office, breakrooms, and vending supplies, coordinate breakroom services, and place routine orders to ensure adequate inventory levels.* Process invoices and maintain supporting documentation in accordance with company procedures.**Facilities Management*** Coordinate routine facility operations for the Houston office, including maintenance and repair requests, vendor scheduling, work orders, and preventive maintenance tracking.* Conduct facility walkthroughs to identify maintenance, safety, housekeeping, or operational concerns, and monitor facility supply inventory while coordinating approved purchases.**Risk & Insurance Administration*** Maintain insurance records, Certificates of Insurance (COIs), tracking logs, reports, and related documentation, including requesting and distributing COIs as needed.* Assist with annual insurance renewal activities by tracking renewal schedules, gathering required information, and coordinating documentation requests.**Qualifications*** High school diploma or equivalent required.* Minimum of **2 years** of administrative, office coordination, receptionist, or customer service experience.* Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).* Ability to learn new software systems and business processes.Wilhelmsen provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Compensation Range $20.00 - $23.00 per hourly.