Events & Facility Rentals Coordinator

e-Active B.V.; Los Angeles (CA); On-site; USD 28,000 - 34,000; Full time

Job summary

The Wilfandel Club is seeking an Operations & Rentals Coordinator in Los Angeles to serve as the primary point of contact for facility rentals. You will deliver an exceptional client experience from inquiry through event preparation, handling scheduling, contracts, and staff coordination.

Ideal candidates have 3–5 years in office administration, venue operations, event coordination, hospitality, or nonprofit operations, with strong organizational and communication skills and experience with

Qualifications

• Three to five years of experience in office administration, venue operations, event coordination, hospitality, customer service, or nonprofit operations.
• Strong organizational and communication skills are essential.
• Experience managing calendars, contracts, or client records.
• Comfort with booking systems and administrative software; Familiarity with booking, CRM, or event management platforms.

Responsibilities

• Respond to rental inquiries and provide timely information to potential clients.
• Conduct facility tours and present rental options to clients.
• Guide clients through the rental process from inquiry to agreement.
• Prepare and maintain rental agreements and related documents.
• Coordinate event staffing and vendors for bookings and events.
• Launch and utilize the Club’s new event booking system to streamline operations.

Skills

Customer service

Event coordination

Venue operations

Office administration

CRM systems

Calendar management

Vendor coordination

Communication skills

Tools

Booking systems

Administrative software

CRM platforms

Job description

The Wilfandel Club is seeking an Operations & Rentals Coordinator in Los Angeles to serve as the primary point of contact for facility rentals. You will deliver an exceptional client experience from inquiry through event preparation, handling scheduling, contracts, and staff coordination.

Ideal candidates have 3–5 years in office administration, venue operations, event coordination, hospitality, or nonprofit operations, with strong organizational and communication skills and experience with