Dynamic Administrative & Facilities Coordinator

Wilh. Wilhelmsen Holding ASA; Houston (TX); On-site; USD 27,552 - 31,684; Full time

Benefits offered by this job

Competitive pay

Generous paid time off

Opportunities for advancement

Job summary

Wilhelmsen in Pasadena is seeking an Administrative Coordinator to serve as the first point of contact for visitors, customers, and employees, while providing essential administrative support for office operations. You will manage front desk, mail, and inventory, support HR and risk tasks, and ensure efficient day-to-day office functioning.

The role requires a high school diploma and at least two years in administrative, office coordination, receptionist, or customer service roles, with

Qualifications

• High school diploma or equivalent required.
• Minimum of 2 years of administrative, office coordination, receptionist, or customer service experience.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
• Ability to learn new software systems and business processes.

Responsibilities

• Serve as the first point of contact for visitors, customers, and employees; manage front desk operations and visitor access.
• Receive, sort, distribute, and coordinate mail and shipments.
• Maintain inventory of office supplies and vendors; place routine orders.
• Process invoices and maintain supporting documentation.

Skills

Customer service

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Wilhelmsen in Pasadena is seeking an Administrative Coordinator to serve as the first point of contact for visitors, customers, and employees, while providing essential administrative support for office operations. You will manage front desk, mail, and inventory, support HR and risk tasks, and ensure efficient day-to-day office functioning.

The role requires a high school diploma and at least two years in administrative, office coordination, receptionist, or customer service roles, with