PartTime Receptionist Clerical Billingual Preferred

THE JACOBSON LAW FIRM P.C.; San Antonio (TX); On-site; USD 19,000 - 25,000; Part time

Job summary

THE JACOBSON LAW FIRM P.C. in San Antonio, Texas is seeking a Part-Time Receptionist/Clerical Assistant to be the first point of contact for clients and support day-to-day office operations.

The role favors organized, courteous professionals who can manage a busy front desk, handle confidential information discreetly, and assist with routine clerical tasks, including filing, scheduling, and correspondence.

Qualifications

• 1+ year receptionist/front desk experience.
• Strong phone etiquette and written communication.
• Proficiency with Microsoft Office and PDF workflows.
• Ability to handle confidential information with discretion.
• Ability to manage multiple tasks in a client-facing environment.

Responsibilities

• Greet clients and visitors; manage check-in.
• Answer and route multi-line phone calls; take messages.
• Schedule consultations and coordinate calendars.
• Assist with client intake packets and front-desk inquiries (no legal advice).
• Copy, scan, file, and organize documents; support office operations.

Skills

Front desk experience

Phone etiquette

Microsoft Office

Outlook

Word

Document handling

Confidential information

Multitasking

Attention to detail

Discretion

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

PDF/Scanner workflows

Job description

Part-Time Receptionist / Clerical (Bilingual Preferred)

Location: San Antonio, Texas (on-site)

Position Type: Part-time (typically 16-20 hours/week; schedule set within normal business

Practice Areas: Estate Planning, Probate, Business Law

Position Summary

We are seeking a professional, dependable Part-Time Receptionist/Clerical Assistant to

serve as the first point of contact for clients and to support day-to-day administrative

operations in our San Antonio law office.

This role is ideal for someone who is organized,

courteous, and able to manage a busy front desk while handling confidential legal

information with discretion. Notary Public is a plus. Bilingual (English/Spanish) is

preferred but not required.

Key Responsibilities

Reception & Client Experience

• Greet clients and visitors, manage check-in, and maintain a polished reception area
• Answer and route multi-line phone calls; take accurate messages, tracking and
• communicating those messages interoffice and ensure timely follow-up with callers
• Schedule consultations and appointments; coordinate calendars and conference room
• logistics
• Assist with client intake packets and general front-desk questions (without providing legal
• advice)

Clerical/Administrative Support

• Copy, scan, print, assemble, and file documents (paper and electronic)
• Prepare and proofread correspondence, labels, envelopes, and basic document formatting
• in Word/PDF
• Organize client files and help open/close matters consistent with firm procedures
• Support probate and estate planning workflows with document handling (e.g., execution
• packets, mailing packets, checklists)

Mail, Deliveries, and Records

• Receive, sort, and distribute incoming mail and deliveries; coordinate outgoing
• mail/couriers
• Perform accurate data entry (client/matter information, contact updates)
• Maintain confidentiality of client records and sensitive personal/financial documents
• Assist with records retention and general office organization

Office Operations

• Monitorand restock office supplies; coordinate with vendors as needed
• Provide overflow administrative help to attorneys and support staff during peak times

Required Qualifications

• High school diploma or equivalent
• 1+ year of receptionist, front desk, or administrative support experience (professional
• office preferred)
• Strong phone etiquette and written communication skills
• Proficiency with Microsoft Office (Outlook, Word) and comfort with scanning/copying/PDF
• tools
• High attention to detail, strong organization, and reliability
• Ability to handle confidential information with discretion
• Ability to manage multiple tasks with shifting priorities in a client-facing environment

Preferred Qualifications

• Bilingual (English/Spanish) with ability to communicate professionally with clients in both
• languages
• Prior experience in a law firm or professional services office
• Familiarity with legal documents and workflows (estate planning and probate exposure is a
• plus)
• Experience with client intake, scheduling, and/or case/matter management software