Parts & Service Administrative Coordinator

Mobile Air & Power Rentals; Lewisville (TX); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Dental Insurance

Life Insurance

401k with company match

Paid time off

Career development and advancement

Employee discount programs

Job summary

Mobile Air & Power Rentals is seeking a detail-oriented Parts & Service Administrative Coordinator in Texas to support purchasing, invoicing, and ERP updates. The role requires strong organizational and communication skills and offers a full-time schedule with potential overtime during peak seasons.

Responsibilities include issuing POs, vendor follow-up for pricing, maintaining SharePoint, and coordinating with Power Team Leaders and field operations to ensure accurate, timely transactions.

Qualifications

• Associate degree or equivalent experience.
• Proficient with ERP, MS Word, Excel, internet and e-mail.
• Strong organizational skills with excellent verbal and written communication.
• Detail-oriented, thrives in fast-paced environments and takes ownership.

Responsibilities

• Issue Purchase Orders for parts and service work as directed.
• Receive PO lines against Vendor Invoices.
• Email/call vendors for parts pricing/availability.
• Assure all transactions are timely and accurate.
• Maintain Sharepoint files.
• Invoice customers for equipment damages as directed by management.
• Update ERP with asset maintenance progress for visibility.
• Assist with tracking Power Team service orders and equipment moves.
• Heavy internal communication with Power Team Leaders and Regional/Local Ops teams.

Skills

Strong organizational skills

Excellent verbal and written comms

Detail-oriented

Ownership mindset

Team coordination

Education

Associate degree or equivalent experience

Tools

ERP

MS Word

Excel

Email

Internet

Job description

At Mobile Air & Power Rentals, we provide innovative cooling, heating, dehumidification, and power solutions for our customers nationwide. We rent out a vast array of equipment, including portable air conditioners, chillers, heaters, and generators, helping clients save time and money while enhancing their operations and memorable events.

We are seeking a detail-oriented and proactive Parts & Service Administrative Coordinator to join our team.

Why Mobile Air?

• Full-time position
• Competitive hourly pay with quarterly bonus opportunities
• Health, Vision, and Dental Insurance
• Life Insurance
• 401k with company match
• Paid time off (vacation, sick days, holidays)
• Career development and advancement potential
• Employee discount programs

What You'll Do

• Issue Purchase Orders for all parts and service work as directed
• Receive PO lines against Vendor Invoices
• Email/call vendors for parts pricing/availability
• Assure all transactions are timely and accurate
• Maintain Sharepoint files
• Invoice customers as directed by management for equipment damages
• Update ERP with asset maintenance progress for high level visibility
• Assist with tracking Power Team service orders, parts allocation, vendor repairs, and equipment moves
• Heavy internal communication with Power Team Leaders as well as Regional and Local Operations teams in regard to equipment repairs and maintenance
• Other related duties as assigned

We're Looking For The Following Skills/experience

• Associate degree or equivalent experience.
• Requires computer proficiency, including internet, e-mail, ERP, MS Word and Excel, and other various software as needed.
• Strong organizational skills, with excellent verbal and written communication skills.
• Candidate must be detail-oriented, thrive in fast-paced environment, willing to take ownership of tasks, possess a positive attitude, and exhibit professional written and verbal communication skills.

Work Schedule

• This is a full-time position requiring 40 hours per week, Monday through Friday.
• Specific hours may vary based on business needs.
• Evening and weekend work may be necessary during peak seasons. Eligible hours worked may qualify for overtime and double-time pay rates.