Parts & Service Administrative Coordinator

Mobile-Air-; Lewisville (TX); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Life insurance

401k with company match

Paid time off

Job summary

Mobile Air & Power Rentals in Lewisville, TX is seeking a detail-oriented Parts & Service Administrative Coordinator to join our team. The role offers a full-time schedule (40 hours/week) with possible overtime during peak seasons and an opportunity for quarterly bonuses.

You will issue purchase orders, liaison with vendors, maintain ERP and SharePoint, and assist with invoices and equipment maintenance coordination across Power Team and regional teams.

Qualifications

• Must be detail-oriented and able to thrive in a fast-paced environment.
• Proficient in standard office software and communication.
• Ability to manage multiple tasks with accuracy and timeliness.

Responsibilities

• Issue purchase orders for parts and service as directed.
• Email/call vendors for pricing and availability.
• Maintain accurate transactions and ERP updates.
• Maintain SharePoint files and document control.
• Invoice customers for damages per management instructions.
• Coordinate with Power Team leaders and operations teams.

Skills

Strong organizational skills

Excellent verbal and written коммуника

Tools

ERP system

SharePoint

MS Word

MS Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Parts & Service Administrative Coordinator

Full Time Lewisville, TX, US

At Mobile Air & Power Rentals, we provide innovative cooling, heating, dehumidification, and power solutions for our customers nationwide. We rent out a vast array of equipment, including portable air conditioners, chillers, heaters, and generators, helping clients save time and money while enhancing their operations and memorable events.

We are seeking a detail-oriented and proactive Parts & Service Administrative Coordinator to join our team.

Why Mobile Air?

• Full-time position
• Competitive hourly pay with quarterly bonus opportunities
• Health, Vision, and Dental Insurance
• Life Insurance
• 401k with company match
• Paid time off (vacation, sick days, holidays)
• Career development and advancement potential
• Employee discount programs

What You'll Do:

• Issue Purchase Orders for all parts and service work as directed
• Email/call vendors for parts pricing/availability
• Assure all transactions are timely and accurate
• Maintain Sharepoint files
• Invoice customers as directed by management for equipment damages
• Update ERP with asset maintenance progress for high level visibility
• Assist with tracking Power Team service orders, parts allocation, vendor repairs, and equipment moves
• Heavy internal communication with Power Team Leaders as well as Regional and Local Operations teams in regard to equipment repairs and maintenance
• Other related duties as assigned

We're looking for the following skills/experience:

• Requires computer proficiency, including internet, e-mail, ERP, MS Word and Excel, and other various software as needed.
• Strong organizational skills, with excellent verbal and written communication skills.
• Candidate must be detail-oriented, thrive in fast-paced environment, willing to take ownership of tasks, possess a positive attitude, and exhibit professional written and verbal communication skills.

Work Schedule:

• This is a full-time position requiring 40 hours per week, Monday through Friday.
• Specific hours may vary based on business needs.
• Evening and weekend work may be necessary during peak seasons. Eligible hours worked may qualify for overtime and double-time pay rates.

Join our team and contribute to the operational efficiency of Mobile Air!