Part-Time Warehouse & Maintenance Operations Admin

asmglobal; Tampa (FL); On-site; USD 17,000 - 25,000; Part time

Job summary

Legends & ASM Global is seeking a Part-Time Operations Administrative Assistant to support Warehouse and Maintenance teams, coordinating schedules, payroll tracking, and document management. This role will help ensure efficient office workflows and alignment with event-driven needs.

You will assist with payroll tasks, check-in processes, invoicing, and maintaining organized records across multiple teams. Nights and weekends work is required and hours vary with the event calendar.

Qualifications

• Strong organizational and administrative skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent communication skills and attention to detail.
• Proficiency with Microsoft Office or Google Workspace.

Responsibilities

• Provide ABI support as needed (Payroll).
• Coordinate scheduling for warehouse and maintenance.
• Assist with payroll tracking and related administrative tasks.
• Support event day check-in processes.
• Collect and process invoices for submission and tracking.
• Take notes during maintenance calls and assist with follow-up actions.
• Scan receipts and upload documentation to the shared drive.
• Create signage and laminate materials for operational needs.
• Assist in building and organizing a maintenance request system.
• Organize and track incoming maintenance work orders.
• Support Yellow Dog Inventory items during ongoing implementation.
• Provide general administrative support for warehouse and maintenance teams.
• Assist with additional operational needs as assigned.
• Must be available to work nights and weekends.
• Schedule will align with event calendar and operational needs.
• Hours will vary based on business demands.

Skills

Organizational skills

Communication

Multitasking

Attention to detail

Tools

Microsoft Office

Google Workspace

Job description

Legends & ASM Global is seeking a Part-Time Operations Administrative Assistant to support Warehouse and Maintenance teams, coordinating schedules, payroll tracking, and document management. This role will help ensure efficient office workflows and alignment with event-driven needs.

You will assist with payroll tasks, check-in processes, invoicing, and maintaining organized records across multiple teams. Nights and weekends work is required and hours vary with the event calendar.