Part-Time HR & Event Operations Coordinator

ASM Global; Tampa (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Legends & ASM Global in Tampa, FL, is seeking a part-time HR/Administrative support to help manage employee records, onboarding, credentials, and event logistics during games, concerts, and major events.

The role emphasizes Excel proficiency, impeccable organization, and confidentiality, with occasional early mornings, evenings, weekends, and holidays. Join a team delivering seamless hospitality and fan experiences.

Qualifications

• Proficiency in Microsoft Excel, including formulas, sorting/filtering, formatting, data entry, and tracking information.
• Strong organizational, communication, time-management, technology, and attention-to-detail skills.
• Ability to manage multiple priorities, work independently and collaboratively, and maintain confidentiality.
• Ability to learn new systems quickly and adapt to changing operational needs.
• Reliable and flexible availability, with the ability to work scheduled games, concerts, and major events.
• Must be available for early mornings, evenings, weekends, and holidays based on the event schedule.

Responsibilities

• Support day-to-day HR administration, including employee records, onboarding, scheduling, communications, payroll documentation, uniform tracking, and general employee support.
• Maintain accurate files, spreadsheets, rosters, trackers, credentials, and other administrative documentation while handling employee information confidentially.
• Assist with the preparation, distribution, tracking, and troubleshooting of employee and event credentials.
• Support pre-event preparation, including staffing, check-in materials, uniforms, signage, supplies, rosters, and event documentation.
• Assist with employee check-in, location preparation, inventory checks, audits, walkthroughs, and other operational needs before, during, and after events.
• Serve as a flexible resource for HR and Event Operations by responding to changing priorities, time-sensitive requests, and special projects.
• Work collaboratively with managers, supervisors, employees, vendors, and event partners to support efficient event operations.

Skills

Microsoft Excel

Organizational skills

Communication skills

Time management

Attention to detail

Confidentiality

Learning new systems

Reliability / flexible availability

Job description

Legends & ASM Global in Tampa, FL, is seeking a part-time HR/Administrative support to help manage employee records, onboarding, credentials, and event logistics during games, concerts, and major events.

The role emphasizes Excel proficiency, impeccable organization, and confidentiality, with occasional early mornings, evenings, weekends, and holidays. Join a team delivering seamless hospitality and fan experiences.