Live Events HR & Operations Admin (Part-Time)

Legends Hospitality, LLC; United States; On-site; USD 2,066,000 - 3,031,000; Part time

Job summary

LEGENDS & ASM GLOBAL is seeking a part-time HR and Event Operations Assistant to support day-to-day HR administration, onboarding, and event credential handling. You will help with staffing, check-ins, uniforms, signage, and pre-event logistics.

The role requires strong Excel skills, excellent organization, reliability, and the ability to manage multiple priorities in a fast-paced venue environment, including early mornings, evenings, weekends, and holidays.

Qualifications

• Proficiency in Microsoft Excel, including formulas, sorting/filtering, formatting, data entry, and tracking information.
• Strong organizational, communication, time-management, technology, and attention-to-detail skills.
• Ability to manage multiple priorities, work independently and collaboratively, and maintain confidentiality.
• Ability to learn new systems quickly and adapt to changing operational needs.
• Reliable and flexible availability, with the ability to work scheduled games, concerts, and major events.
• Must be available for early mornings, evenings, weekends, and holidays based on the event schedule.
• This is a part-time position averaging approximately 20-30 hours per week, consisting of a combination of administrative and event-based hours.

Responsibilities

• Support day-to-day HR administration, including employee records, onboarding, scheduling, communications, payroll documentation, uniform tracking, and general employee support.
• Maintain accurate files, spreadsheets, rosters, trackers, credentials, and other administrative documentation while handling employee information confidentially.
• Assist with the preparation, distribution, tracking, and troubleshooting of employee and event credentials.
• Support pre-event preparation, including staffing, check-in materials, uniforms, signage, supplies, rosters, and event documentation.
• Assist with employee check-in, location preparation, inventory checks, audits, walkthroughs, and other operational needs before, during, and after events.
• Serve as a flexible resource for HR and Event Operations by responding to changing priorities, time-sensitive requests, and special projects.
• Work collaboratively with managers, supervisors, employees, vendors, and event partners to support efficient event operations.

Skills

Excel proficiency

Organizational skills

Attention to detail

Time-management

Communication skills

Ability to learn new systems

Reliability

Flexible availability

Tools

Microsoft Excel

Job description

LEGENDS & ASM GLOBAL is seeking a part-time HR and Event Operations Assistant to support day-to-day HR administration, onboarding, and event credential handling. You will help with staffing, check-ins, uniforms, signage, and pre-event logistics.

The role requires strong Excel skills, excellent organization, reliability, and the ability to manage multiple priorities in a fast-paced venue environment, including early mornings, evenings, weekends, and holidays.