Part-Time Upper School Administrative Assistant – Attendance

Westtown School; West Chester (Chester County); On-site; USD 26,000 - 34,000; Part time

Job summary

Westtown School is seeking a part-time Upper School Administrative Assistant to join the Upper School Office team, starting in late August. The ideal candidate will bring strong interpersonal skills, tech fluency, and a collaborative mindset to support students, families, and staff in a diverse community.

The role supports attendance, communications, event coordination, and daily operations, reporting to the Upper School Principal.

Qualifications

• Bachelor's degree preferred.
• 3+ years administrative/office experience with customer service focus; school experience preferred.
• Excellent interpersonal, written, and verbal communication skills.
• Proficient in Microsoft Office and Google Suite; able to learn Blackbaud.
• Strong confidentiality and problem-solving skills.
• Detail-oriented with multi-tasking in fast-paced environment.
• Willingness to support evenings or weekends for events.
• Commitment to inclusive school community and Quaker values.

Responsibilities

• Maintain attendance records using school databases (Senior Systems, Polaris, REACH).
• Communicate with families about student absences promptly and professionally.
• Greet visitors, answer phones, and handle general inquiries.
• Provide administrative support to the Upper School Principal and administrators.
• Collaborate with Senior Administrative Assistant to maintain an efficient office environment.
• Support students with a caring, professional presence and appropriate boundaries.
• Coordinate Upper School events, meetings, and daily operations as needed.
• Maintain and update divisional communication boards.
• Collaborate with Residential Life for weekend programming and residence initiatives.
• Maintain student files.
• Support weekly Upper School communications including newsletters and the Just the Facts.

Skills

Administrative experience

Customer service

Microsoft Office

Google Suite

Communication skills

Education

Bachelor's degree

Tools

Blackbaud

Job description

Westtown School is seeking a part-time Upper School Administrative Assistant to join the Upper School Office team, starting in late August. The ideal candidate will bring strong interpersonal skills, tech fluency, and a collaborative mindset to support students, families, and staff in a diverse community.

The role supports attendance, communications, event coordination, and daily operations, reporting to the Upper School Principal.